Payroll Fulfillment Specialist

Acrisure•San Diego, CA

9d•Onsite

About The Position

The Payroll Fulfillment Specialist will be responsible for accurately compiling and packaging client payrolls, reports, and other materials using various office equipment. This role involves coordinating deliveries to ensure timely and accurate client receipt of all payroll items. The specialist will also assist in sorting, printing, and shipping sensitive tax documents to government agencies and maintain office supplies and equipment.

Requirements

Detail-oriented, with ability to focus on numerical data.
Ability to read and follow specific written or verbal instructions and directions.
Ability to work under time constraints and meet schedules; at times with unexpected deadlines, to ensure client delivery needs are met.
Ability to multi-task – interacting with Payroll Specialists and other employees, delivery vendors, equipment vendors, clients, at times simultaneously.
Ability to do light lifting.
Strong organizational and communication skills.
Proficient in Windows PC environment with accurate data entry / keyboarding skills.
Proficient with G suite; specifically, Sheets, Mail, Docs and Chat.
Must have a valid driver license.
High school education with a minimum of 2-3 years of office experience, or equivalent education and/or experience.
Experience with high-volume workloads while handling extremely sensitive materials.

Responsibilities

Accurately compile and package client payrolls, reports, and other materials utilizing various office equipment (printers, pc, check folding/stuffing machine, postage meter, check sealers).
Coordinate delivery as required via USPS, FedEx, local couriers, etc., to ensure deadlines are met and clients receive all payroll items accurately and on schedule.
Sort, package, and ship Heartland Payroll mail for approximately 15,000 clients to various locations/employees.
Assist in sorting, printing, and shipping sensitive Tax documents to local, state, and federal agencies.
Process nightly manifest by utilizing scanning equipment.
Maintain (order and stock) an adequate amount of supplies for production and distribution of all client-related materials; order office supplies as needed.
Complete required inventory management responsibilities and report back to Director and/or Manager.
Ensure all office equipment is in satisfactory working order and schedule maintenance visits as required.
Answer phones and provide administrative/clerical coverage as needed.
Maintain a working knowledge of the Payroll software.
Perform clerical duties, including but not limited to word processing, Excel sheet creation, faxing, and other general office tasks as needed or requested.
Ensure daily distribution tracking is completed and accurate and reported back to Director and/or Manager of Fulfillment.
Complete any necessary leadership/development work assigned to the fulfillment team.
Complete any ancillary training outside of fulfillment for cross-training purposes.