Payroll Fulfillment Specialist

Acrisure•San Diego, CA

10d•$19 - $20•Onsite

About The Position

This role is responsible for accurately compiling and packaging client payrolls, reports, and other materials using various office equipment. The specialist will coordinate deliveries to ensure deadlines are met and clients receive their payroll items on schedule. This includes sorting, packaging, and shipping mail for approximately 15,000 clients, as well as assisting with the sorting, printing, and shipping of sensitive tax documents. The position also involves processing nightly manifests, maintaining office supplies, managing inventory, ensuring equipment is in working order, answering phones, providing administrative coverage, and maintaining a working knowledge of the Payroll software. Clerical duties such as word processing, Excel sheet creation, and faxing are also part of the role. Daily distribution tracking and completion of assigned leadership/development work and ancillary training for cross-training are expected.

Requirements

Detail oriented, with ability to focus on numerical data
Ability to read and follow specific written or verbal instructions and directions
Ability to work under time constraints and meet schedules; at times with unexpected deadlines, to ensure client delivery needs are met
Ability to multi-task – interacting with Payroll Specialists and other employees, delivery vendors, equipment vendors, clients, at times simultaneously
Ability to do light lifting
Strong organizational and communication skills
Proficient in Windows PC environment with accurate data entry / keyboarding skills
Proficient with G suite; specifically, Sheets, Mail, Docs and Chat
Must have a valid driver license

Responsibilities

Utilizing various office equipment (printers, pc, check folding/stuffing machine, postage meter, check sealers), accurately compiles and packages client payrolls, reports and other materials
Coordinates delivery as required via USPS, FedEx, local couriers, etc. to ensure deadlines are met and that clients receive all payroll items accurately and on schedule.
Sorts, packages and ships Heartland Payroll mail for approximately 15,000 clients to various locations/employees
Assist in sorting, printing and shipping sensitive Tax documents to local, state and federal agencies.
Process nightly manifest by utilizing scanning equipment
Maintains (orders and stocks) an adequate amount of supplies for production and distribution of all client related materials; orders office supplies as needed
Completes required inventory management responsibilities and reports back to Director and/or Manager.
Ensures all office equipment is in satisfactory working order and schedules maintenance visits as required
Answers phones and provides administrative / clerical coverage as needed
Maintains a working knowledge of the Payroll software
Performs clerical duties, including but not limited to word processing, Excel sheet creation, faxing and other general office tasks as needed or requested
Ensures daily distribution tracking is completed and accurate and reported back to Director and/or Manager of Fulfillment.
Completion of any necessary leadership/development work assigned to the fulfillment team
Completion of any ancillary training outside of fulfillment for cross-training purposes