Payroll Coordinator (Bilingual)

Seaboard Marine•Miami, FL

About The Position

This position is responsible for coordinating the payroll processing, reporting, and administrative support of day-to-day payroll functions with an emphasis on compliance. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

Strong mathematical and logic skills to include number knowledge, counting, computation, and reasoning utilizing algebraic expression.
Ability to perform payroll functions within two months of employment upon completion of on-the-job training.
Intermediate to Advanced skills in programs such as MS Word, Excel, and Outlook. (must be able to learn if statements, complex formulas, vlookups, countifs, conditional formatting, and pivot tables)
Must have intermediate to advanced communication skills (speak, read, and write) in English in a business environment in order to communicate at different levels throughout the organization and with exterior organizations, etc.
Must have the ability to speak, read, and write in Spanish at an intermediate level.
Possess organizational and time management skills with the ability to prioritize and be detail-oriented
Possess high energy level, comfortable performing multifaceted projects in conjunction with normal activities
Ability to work independently with limited supervision, multi-task, and possess strong initiative
Ability to establish and maintain effective working relationships with customers, vendors, and fellow employees
Ability to think logically, establish and follow procedures, instructions and make sound decisions
Ability to exercise independent judgment within established systems and procedures
Ability to work extended hours, holidays, and/or weekends as needed

Nice To Haves

Three (3) years of current experience working with payroll at a mid-to-large sized company.
Knowledge of State and Federal guidelines pertaining to payroll.
Experience working with ADP system, Access, PowerPoint, and/or Publisher

Responsibilities

Assist with the processing of payroll (time and attendance) activities.
Responsible for all system entries to include new hires, terminations, status changes, deduction orders (i.e. child support, garnishment, tax levy, etc.), work actions, awards, etc.
Prepare spreadsheets for payroll review process.
Process payroll adjustments, and audit bi-weekly payroll closing files
Complete verification of employment requests.
Attend to departmental visitors, handle PTO-related requests, and prepare compensation histories as needed
Assist and support HR and upper management to ensure that policy is applied consistently
Prepares reports by collecting, analyzing, and summarizing data and to show labor costs and employee productivity trends.
Stay abreast of and changes in applicable payroll laws
May assist with managing employee personnel records
May assist employees with health and wellness benefits program which includes health, dental, short and long-term disability, and 401k plan, as well as assist coordinating company events.
Provide coverage in the Executive office and Reception as needed.
Perform additional related duties as assigned
Report safety hazards
Immediately report incidents involving injury, illness, or property damage
Wear protective PPE (Personal Protective Equipment) as instructed or necessary
Comply with all company safety policies, procedures, and rules
Refuse any unsafe task or operation
Participate in safety meetings and training
Be constantly aware of their personal safety and that of their coworkers