Payroll Coordinator Multi State/ High Volume
About The Position
At Ignite Medical Resorts and Ignite Team Partners, we combine world-class healthcare with a culture focused on excellence, compassion, and innovation. Our team members are passionate about making a difference, and we are committed to creating an environment where employees can grow professionally while supporting our mission of delivering exceptional care. We are currently seeking a detail-oriented and experienced Payroll Coordinator to join our growing team. The Payroll Coordinator is responsible for the accurate and timely processing of payroll for a multi-state workforce of more than 4,000 employees. This role serves as a key partner to Human Resources, Accounting, and facility leadership teams, ensuring payroll accuracy, compliance, and exceptional employee support. The ideal candidate thrives in a fast-paced environment, possesses strong analytical skills, and is committed to delivering accurate results while meeting strict deadlines.
Requirements
- Previous experience as a Payroll Coordinator, Payroll Specialist, or similar payroll-processing role.
- Experience working with payroll software such as Paylocity, Paycom, or comparable systems.
- Strong proficiency in Microsoft Excel and general computer applications.
- Exceptional attention to detail and organizational skills.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Strong communication and interpersonal skills.
- Collaborative, team-oriented mindset.
Nice To Haves
- Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
- Experience supporting multi-state payroll operations.
- Healthcare, senior living, or service-industry payroll experience preferred.
Responsibilities
- Process semi-monthly, monthly, and off-cycle payrolls, including bonuses and payroll corrections.
- Ensure payrolls are accurately submitted to our third-party payroll provider, Paylocity.
- Review and validate payroll data, ensuring accuracy and compliance before submission.
- Maintain payroll records and supporting documentation, including payroll registers, facility checklists, payroll communications, and GL uploads.
- Administer employee wage garnishments, including setup, calculations, ongoing maintenance, and timely remittance in compliance with federal, state, and local regulations.
- Collaborate with Human Resources teams across multiple locations to resolve payroll-related questions and discrepancies.
- Support direct deposit troubleshooting, payroll software guidance, and routine payroll updates.
- Monitor and maintain labor data synchronization between Dashboard HC and Paylocity.
- Verify state-specific unemployment insurance (SUI) reporting accuracy.
- Assist with payroll audits, reconciliations, and compliance initiatives.
- Maintain PTO balances and related reporting.
- Train and support users within the Paylocity platform.
- Prepare payroll reports, bonus calculations, and other analyses for senior leadership.
Benefits
- COMPETITIVE WAGES
- GENEROUS BENEFITS PACKAGE INCLUDING HEALTH, DENTAL & VISION
- 401K PLAN WITH EMPLOYER MATCH
- PAID TIME OFF
- HOLIDAY PAY
- VOLUNTARY BENEFITS - LIFE/AD&D, STD, LTD, CRITICAL ILLNESS, ACCIDENT, HOSPITAL INDEMNITY
- SHORT-TERM AND LONG-TERM DISABILITY
- EMPLOYEE ASSISTANCE PROGRAM (EAP)
- HEALTH SAVINGS ACCOUNT (HSA)
- EMPLOYER PAID LIFE INSURANCE
- RASMUSSEN COLLEGE 20% DISCOUNT FOR IN PERSON CLASSES
- HOSPITALITY AND TEAMWORK FOCUSED CULTURE
- A COMMITMENT TO TECHNOLOGY
- FREE PLANET FITNESS MEMBERSHIP
- ON DEMAND PAY
- COMPANY SPONSORED DOORDASH DELIVERY SERVICE
- ADVANCEMENT OPPORTUNITIES
- SUPER PERKS PROGRAM PET INSURANCE 12%-30% DISCOUNTS
- SUBSIDIZED CHILD CARE BENEFITS
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
