Payroll Coordinator

Egan Company•Champlin, MN

4d•Hybrid

About The Position

Egan Company is seeking a detail-oriented Payroll Coordinator for their Champlin, MN location. This role is a key part of a fast-paced payroll team, providing essential support for daily payroll operations. The position involves accurate new hire data entry, management of certified payroll, and various administrative tasks such as employment verifications, wage theft documentation, and unemployment account maintenance to ensure compliant and efficient processes. This is a flexible hybrid position, combining in-office and remote work.

Requirements

High school diploma or equivalent required
1+ years administrative and/or payroll experience
Strong organizational skills and attention to detail
Proficiency with Google Suite and Microsoft Excel

Nice To Haves

Two-year college degree in Accounting is preferred
Knowledge and experience with Microsoft Dynamics Great Plains is preferred, but not required.
Experience in a paperless environment
Self-starter with the ability to work independently with little direction, as well as being comfortable in a team environment
Strong customer service and communication skills
Attention to detail and ability to prioritize/organize daily workload
Exposure to process improvement ideas in an accounting setting is highly desired
Willingness to grow and learn in this position is a must!

Responsibilities

Process and maintain new hire information within payroll and HR systems, ensuring accuracy and completeness of employee records.
Prepare and submit certified payroll reports in accordance with prevailing wage and contractual requirements.
Review and respond to unemployment claims, coordinating with management and third-party administrators as needed.
Complete and submit required state and federal new hire reporting.
Prepare and maintain wage theft prevention notices and related compliance documentation.
Review and verify employee expense reimbursements for accuracy and compliance with company policies.
Process employment and income verification requests in a timely and confidential manner.
Monitor and manage payroll-related group email inboxes, responding to employee inquiries and directing requests as appropriate.
Prepare 26-week wage statements and other payroll documentation required for workers' compensation claims.
Maintain payroll records and supporting documentation in accordance with company policies and regulatory requirements.
Assist with payroll audits, reporting, reconciliations, and special projects as assigned.
Provide excellent customer service to employees, managers, and external stakeholders regarding payroll-related matters.
Perform other duties and responsibilities as assigned.