Payroll Coordinator

Cook County State's Attorney Office•Chicago, IL

8d•Onsite

About The Position

The Payroll Coordinator is responsible for completing all aspects of payroll for the State’s Attorney’s Office. This role involves preparing and inputting employee information, maintaining records, processing bi-weekly payroll, and reconciling payroll-related data. The position also requires working closely with various internal departments and external agencies, assisting employees with payroll inquiries, and ensuring compliance with collective bargaining agreements and relevant regulations.

Requirements

Excellent communication skills both oral and written.
Ability to multi-task and work in a fast-paced environment.
Working knowledge of EBS, ESS systems.
Proficiency in Microsoft Word applications.
Proficiency in SharePoint.
At least 2 years’ experience in payroll, administrative, or related field.

Nice To Haves

Bachelor’s degree in Finance, Accounting, Business Administration, or related field.

Responsibilities

Prepare and input employee information (new hires, promotions, resignations, and interagency transfers) into payroll software-CCT, Oracle (EBS), and SAO Human Resource database.
Maintain employee records and complete verifications of employment.
Input necessary payroll information into the Cook County payroll system, biweekly, to ensure the processing of SAO employee payroll.
Review and verify employee timesheets as it relates to the processing of payroll.
Record, verify, and reconcile payroll-related information, as well as bi-weekly verification of employee direct deposit information.
Maintain employee changes as they relate to the Collective Bargaining Agreements.
Work closely with the Director of Human Resources and the Director of Finance regarding payroll matters.
Complete necessary documentation to be submitted to the Cook County Pension Board, regarding employee retirements, disability, and duty disability.
Assist employees with various payroll related matters.
Maintain guidelines, enhancements and staff trainings as they relate to the CC Time system.
Enter exception reports as it relates to CC Time.
Work closely with the various partner agencies.
Enter leave of absence information as it relates to timekeeping matters.
Work closely with the HR Team member regarding leaves of absence.
Perform other duties as assigned.