Payroll Coordinator

Mittera Group Inc•Des Moines, IA

20d•Onsite

About The Position

The Payroll Coordinator plays a key role in ensuring accurate and timely payroll operations for all employees across the organization. Reporting to the Payroll Supervisor and partnering closely with teams across Accounting, Finance, HR, Legal, and Benefits, this position is responsible for end-to-end bi-weekly payroll processing, general ledger reconciliations, tax compliance, and reporting for senior management. This is a fully in-office role at our Des Moines, Iowa location.

Requirements

Associate or bachelor's degree in accounting, Finance, or a related field, plus 3–5 years of payroll experience, or an equivalent combination of education and experience
Experience processing multi-entity or multi-state payroll
Hands-on experience with payroll systems such as UKG, Paylocity, or similar platforms
Strong proficiency in Microsoft Excel (VLOOKUP, pivot tables, data validation, etc.) and the broader Microsoft Office Suite
Solid understanding of payroll tax regulations at the federal and state levels
Strong analytical and mathematical aptitude
Excellent organizational skills with exceptional attention to detail
Strong written and verbal communication skills, with the ability to work effectively across all levels of the organization and collaborate with cross-functional teams including HR, Legal, Finance, and Benefits
Proven ability to manage competing deadlines in a fast-paced environment
Demonstrated ability to handle sensitive and confidential information with discretion

Responsibilities

Process bi-weekly payroll accurately and on schedule for all company entities
Post payroll data to the general ledger and perform reconciliations to ensure G/L accuracy
Administer garnishments, child support orders, and other payroll-related disbursements
Calculate, file, and remit payroll taxes in accordance with federal and state schedules
Reconcile quarterly and annual payroll reports as required by the IRS and applicable federal/state agencies
Remit 401(k) contribution payments and support the annual 401(k) audit process
Prepare and distribute payroll reports on a scheduled basis
Serve as a resource for employees by responding to payroll-related inquiries in a timely and professional manner
Perform routine audits within the HRIS to ensure data integrity and compliance
Assist in troubleshooting timecard discrepancies and workflow issues, coordinating with relevant teams to resolve in a timely manner
Perform other duties as assigned