Payroll Coordinator (hybrid)

Nestle Operational Services Worldwide SA•Solon, OH

3d•$46,244 - $63,076•Hybrid

About The Position

The Payroll Coordinator supports the efficient delivery of payroll, timekeeping, tax, garnishment, HR operations, and compliance processes. The role coordinates administrative activities, manages records and communications, and supports departmental operations to help ensure accuracy, compliance, and operational continuity. This is a hybrid position based in Solon, Ohio. Onsite attendance is required every Tuesday, Wednesday, and Thursday, as well as additional days as needed to support business needs.

Requirements

High school diploma or equivalent.
At least 3 years of administrative, office support, coordinator, customer service, or related experience.
Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
Experience managing calendars, coordinating meetings, and supporting departmental operations.
Experience maintaining records, trackers, reports, and operational documentation.
Ability to manage multiple priorities and meet deadlines.
Strong attention to detail and ability to handle confidential information with discretion.
Experience supporting Payroll, HR, Compliance, Finance, Shared Services, or Operations functions.
Proficiency with business systems such as SAP, SharePoint, ServiceNow, SuccessFactors, or similar platforms.
Experience managing budgets, purchasing cards, expense reconciliation, onboarding, meetings, events, and employee engagement activities.
Strong organizational skills and the ability to manage multiple priorities and meet deadlines.
Effective verbal and written communication skills.
Customer-focused approach and strong relationship-building capabilities.
Ability to prioritize and adapt in a fast-paced environment.
Strong problem-solving and administrative coordination experience.
Self-motivated team player who collaborates effectively across functions.

Responsibilities

Provide administrative support across Payroll, Timekeeping, Garnishments, Tax, HR Operations, and Compliance.
Coordinate calendars, meetings, training sessions, department events, and conference room logistics.
Prepare agendas, presentations, meeting materials, and follow-up communications.
Maintain distribution lists, shared calendars, contact information, and department records.
Support departmental communications and respond to routine inquiries.
Scan, organize, file, retrieve, and distribute department documents and records.
Collect and consolidate documentation for audits, compliance activities, reporting requirements, and other submissions.
Maintain electronic filing systems and document repositories.
Enter and maintain data in Excel, SharePoint, SAP, ServiceNow, SuccessFactors, and departmental tracking tools.
Prepare reports, trackers, and administrative records.
Monitor shared mailboxes and route inquiries to appropriate teams.
Maintain project trackers, action logs, department calendars, and recurring schedules.
Coordinate training, knowledge-transfer activities, and team initiatives.
Support process documentation and continuous improvement efforts.
Manage incoming and outgoing mail, shipping, courier requests, and document deliveries.
Coordinate printing, copying, scanning, and document production needs.
Order and maintain office supplies, recognition items, flowers, and approved department purchases.
Administer departmental purchasing card activities in compliance with company policies.
Track departmental expenses and support purchasing card reconciliation and reporting.
Coordinate onboarding logistics, workspace reservations, and first-day activities for new team members.
Procure onboarding materials not provided through standard processes.
Support employee engagement, recognition programs, team events, celebrations, and appreciation activities.