Payroll Coordinator

North Bay Regional Center•Napa, CA

3d•$62,616 - $69,036•Hybrid

About The Position

Under the supervision of the Director of Administrative Services, the Payroll Coordinator processes all payroll and mileage reimbursements for North Bay Regional Center employees. Responsible for all employee and supervisor training regarding proper time entry and time sheet management. Audits and processes employee benefit billing. May be responsible for implementation and oversight of special projects. This is a technical level support position which involves the performance of all functions related to payroll processing. Works with confidential information including all processing of payroll functions, related health benefits calculation/payments, tax sheltered annuities, retirement, COBRA, employee data, verification of employment, and any payments and/or reports for the benefit of the agency as deemed confidential and or necessary. Maintains various tracking reports and statistical reports. Responsible for the oversight and completion of special assignments. Will train employees and supervisors on proper timesheet entry. Manages timesheets for employees on full-time leave of absence. Performs assignments with limited supervision, using accurate and independent judgement.

Requirements

Three to four years of experience in payroll processing in an organization with 100+ employees.
Ability to type 30 WPM.
Ability to operate calculator and computer.
Ability to make calculations rapidly and accurately.
Ability to express oneself well verbally and in writing.
Ability to respond professionally and timely to employee questions and requests.
Ability to provide personal automobile transportation, or access to another form of reliable transportation, during and after working hours.
If operating own vehicle, provide minimum automobile liability insurance as required by California Law.
Ability and knowledge of basic payroll and human resource principles and integration with a computer system.
Perform payroll work accurately and on time, in accordance with NBRC’s payroll dates.

Nice To Haves

Completion of one year of college, in Business, Human Resources Management or related field, is strongly preferred.
Bilingual Spanish/English skills are preferred.
Paylocity preferred.
This position will be primarily based in the office, however, a hybrid work arrangement may also be available after several months of demonstrated acceptable performance.

Responsibilities

Processes all payroll and mileage reimbursements for North Bay Regional Center employees.
Responsible for all employee and supervisor training regarding proper time entry and time sheet management.
Audits and processes employee benefit billing.
May be responsible for implementation and oversight of special projects.
Reviews time sheets for accuracy.
Audits employee health benefits.
Maintains all voluntary payroll deductions and benefits with payment to third parties (if applicable).
Audits records for accuracy and completeness.
Completes calculations and prepares summary reports.
Processes payroll for the entire agency.
Collects statistical information.
Ensures all payroll records are in compliance with various audit requirements.
Prepare and process final pay for exiting employees.
Complete verifications of employment.
Review, audit, and remit employee benefit payments, i.e., retirement, dental, vision, etc.
Actively participate in all team/unit meetings and required trainings.
Attend all meetings with punctuality.
Maintain current workload with accurate and complete documentation.
Interact tactfully and effectively with those contacted in the course of work.
Read, interpret and follow policies, procedures, laws, and regulations.
Communicate effectively in person, on the telephone and in writing.
Organize, prioritize and coordinate work activities.
Perform work under stressful conditions, as required.
Use initiative and sound, independent judgment within established guidelines.
Make decisions with a minimum of direction.
Analyze and find effective solutions to problems.
Notify supervisor of schedule changes, i.e., use of accrued time-off benefits.
Adhere to a reliable work schedule, i.e., punctuality in reporting to work and in using consistent sign-out methods.
Accurate and timely recording on time sheet and mileage forms.
Represent the agency's philosophy, policies, and standards in a professional manner in the community and in the office.
Maintain a high level of personal and professional conduct.
Other duties as assigned related to payroll and time keeping management.

Benefits

CalPERS Retirement Plan
CalPERS Medical Insurance Plans, with generous employer contributions
Dental Insurance, with zero cost for employee only coverage
Vision Insurance, with $5/month employee cost share for employee only coverage
Flexible Spending Accounts for Medical and Dependent Care
100% Employer Paid Life Insurance
Generous vacation and sick accrual policies
Employee Referral Reward Program
16 Paid Agency Holidays/year
CalPERS 457 Supplemental Retirement Plan
Bi-lingual language differential: For those speaking, reading and writing other than English – $225 per month
For those speaking a language other than English – $150 per month
For those using American Sign language – $200 per month