Payroll Coordinator

Cencora•USA > PA > Remote, PA

3d•$34,000 - $62,370•Remote

About The Position

The Payroll Coordinator ensures accurate and timely data transfers from the company and its vendors to ADP Comprehensive Outsourcing Services (COS) according to the production schedule. This includes reviewing and analyzing vendor-provided documents and reports, researching issues, and providing recommendations for resolution/correction related to payroll processing activities and outputs – checks, reports and files. This is a Remote position.

Requirements

College degree in Accounting preferred or equivalent training and experience in computerized payroll functions
3+ years of experience in payroll, HR operations, or data auditing
Exposure to ADP payroll platforms (COS Lyric preferred)
Experience with Workday HCM data structures and payroll inputs
Experience in outsourced payroll or vendor-supported payroll environments
Familiarity with payroll compliance basics and audit practices
Proficiency with payroll processing software, preferably Workday, to support accurate and timely payroll processing.
Strong analytical and data validation skills
Vendor management skills
Strong oral and written communication skills to resolve inquiries and document outcomes clearly.
Strong interpersonal and customer service skills to support employees and stakeholders effectively.
Ability to handle sensitive and confidential information with discretion and sound judgment.
Strong organizational and analytical skills with excellent attention to detail to ensure accuracy and identify discrepancies proactively.
Advanced proficiency in Microsoft Excel for reporting, reconciliation, and data analysis.
Ability to thrive in a fast-paced environment while consistently meeting deadlines and managing competing priorities.

Responsibilities

Assist in the day-to-day data collection, preparation, and export of pay data files to ADP in accordance with the timelines outlined in the production schedule
Perform detailed pre-payroll audits of Workday data prior to transmission to ADP, including: New hires, terminations, and job changes, Compensation updates and one-time payment, Deductions, benefits, and tax changes, Validate data flowing from Workday through the integration bridge is accurate, complete, and ready for successful vendor execution.
Identify discrepancies and partner with HR/HRIS to resolve issues before payroll processing begins
Creates, reviews, and maintains audit logs and documentation supporting data validation controls
Review and provide sign-off on employee time submissions for transmission to ADP and enter payroll related data directly into Lyric, when needed
Ensure internal controls are established related to HR/Payroll employee master records and employee time files, and that these controls are maintained and monitored on a continuous basis
Tax ID coordination, follow-up and/or work with the states/jurisdictions to make sure they have all the necessary IDs
Leverage ADP SmartCompliance for payroll related transactions, including but not limited to full service direct deposit reversals (FSDD)/tracers and garnishment related information
Serve as a key operational liaison with ADP COS managed payroll service team and other vendors
Research, investigate, and report all problems, corrections, and changes related to payroll processing. Submit and track payroll input files, adjustments, and inquiries through established vendor processes
Monitor payroll cycles and proactively follow up on open items with ADP
Participate in operational calls, documenting action items and ensuring follow-through
Escalate issues appropriately based on severity and impact
Review, file, and maintain vendor payroll reports
Review preliminary payroll outputs from ADP for reasonableness and alignment with input data
Assist with reconciliation activities, variance analysis, and payroll reports
Support resolution of payroll discrepancies in collaboration with ADP and internal teams
Collaborate with HRIS and HR teams to improve data accuracy at the source (Workday)
Assist in testing and validating updates to the Workday–ADP integration
Support data mapping reviews and ongoing integration improvements
Ensure adherence to established payroll controls, policies, and procedures
Maintain documentation for audits, including data validation evidence and issue tracking
Support year-end readiness activities (documentation, audits, reconciliations)