Payroll Coordinator

E&E Foods Inc•Kenai, AK

2d•$24 - $27•Onsite

About The Position

E&E Foods, Inc. is seeking an experienced, detail-oriented Payroll Coordinator for its Kenai, Alaska operations. The role is responsible for daily employee timekeeping and payroll-related records, including hours, overtime, paid time off accruals, banking information, garnishments, child support orders, voluntary deductions, earnings, benefits, and payroll taxes. The position requires precision, strict confidentiality, clear communication, and the ability to solve problems and manage interruptions, changing priorities, and deadlines in a fast-paced seafood processing environment, particularly during peak salmon season. The Payroll Coordinator prepares biweekly payroll documentation for Kenai employees from data entry through review, approval, and submission to the corporate payroll team. The role audits time records and calculates pay and deductions in accordance with applicable laws; supports manual and off-cycle payments; and handles payroll audits, adjustments, and employee questions. The coordinator also works with HR on employee onboarding, changes, and separations, maintains secure payroll records, and provides direction to supervisors and timekeeping staff. This is an onsite, in-person office role at an active seafood processing facility. Extended hours and a seven-day work week are required during salmon season. Starting pay is $24.00 to $27.00 per hour, based on experience.

Requirements

Five or more years of relevant work experience.
Direct, hands-on payroll processing experience.
Working knowledge of federal and Alaska labor laws and standards governing payroll, including overtime, final pay, garnishments, and payroll taxes.
Experience with automated accounting and payroll software.
Proficiency in Microsoft Office, including intermediate to advanced Excel (formulas, lookups, pivot tables, sorting/filtering, and reconciliation), Word, and Outlook.
Understanding of general ledger accounts and basic accounting principles.
Availability to work seven days per week during salmon season.
Exceptional attention to detail and accuracy with numerical data.
Strong commitment to confidentiality and privacy of employee information.
Excellent verbal and written communication skills, including the ability to explain pay matters clearly to employees at all levels.
Strong organizational skills and ability to prioritize multiple projects and deadlines.
Creative, independent problem-solving skills and sound judgment.
Ability to remain focused and productive despite persistent interruptions and changing priorities.
Ability to collaborate as a team player and perform under deadline pressure.
Willingness to learn and a positive attitude.

Nice To Haves

Experience with Paylocity or a comparable cloud-based payroll and HR system.
Payroll experience in seafood processing, agriculture, or another high-volume seasonal industry.
Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP).
Bilingual in English and Spanish.

Responsibilities

Prepare biweekly payroll documentation for all Kenai employees, including data entry, review, approval, and timely submission to the corporate payroll team.
Collect, audit, and reconcile timekeeping records against schedules and supervisor approvals; identify and resolve missing punches, errors, and discrepancies.
Calculate regular pay, daily and weekly overtime, shift differentials, bonuses, and other earnings in accordance with Alaska and federal wage and hour laws.
Prepare and issue manual checks, off-cycle payments, and adjustments, and verify final paychecks are issued within required timeframes upon employee separation.
Coordinate timely posting of manual checks with the corporate payroll team.
Run pre- and post-payroll audit reports and review payroll details for accuracy before funds are released.
Process wage garnishments, child support orders, tax levies, and other court-ordered withholdings, including calculations, remittances, and documentation.
Set up, maintain, and reconcile voluntary and benefit deductions and earnings, including medical, dental, and 401(k) contributions and company match.
Track and process paid vacation accruals, usage, and balances in the payroll system.
Identify, document, and correct overpayments and underpayments, coordinating repayment arrangements with employees in partnership with HR.
Collaborate with the HR Manager on digital onboarding, hiring, transfers, orientation, and separations, ensuring payroll data is complete and accurate.
Verify new-hire records, pay rates, W-4 forms, direct deposit information, and deduction elections in the payroll system.
Support high-volume seasonal onboarding, end-of-season separations, and transfers between company facilities.
Process authorized pay-rate, position, and status changes.
Serve as the primary contact for employee payroll questions and requests, providing timely, accurate, and courteous resolution.
Provide direction to supervisors and timekeeping staff to promote efficient, accurate, and policy-compliant information submission.
Maintain complete, organized, secure payroll records in accordance with retention requirements and protect confidential employee information.
Execute daily payroll processes and internal controls in a timely manner and recommend improvements to accuracy and efficiency.
Perform other related duties as assigned.