Payroll Coordinator (2 positions Mid and Senior) - 3632496

AMS Staffing•New York City, NY

18d•Hybrid

About The Position

Our client, an AmLaw 100 firm, is looking to hire a Senior Payroll Coordinator at their offices in midtown New York City, 10019. The role will allow for remote work one day a week. The Senior Payroll Coordinator will be assisting with the review and reconciliation of the payroll withholding taxes and other various account analyses, special projects as well as assisting with the audit of the weekly overtime in PWTMS system.

Requirements

Mid Level: 2-3 years of experience in timekeeping, payroll, or related HR/payroll administration
Senior Level: 5+ years of experience in timekeeping, payroll, or related HR/payroll administration
Strong attention to detail and accuracy.
Demonstrates the ability to quickly learn and apply a detailed understanding of the firm’s policies and procedures.
Able to meet critical deadlines.
Strong communication and organizational skills.
Proficiency in Microsoft Excel and Word and other reporting tools.
Familiarity with ADP payroll systems.

Nice To Haves

Associate or bachelor’s degree in Accounting, Human Resources, or related field preferred.
Experience with ADP EV5 or EV6 or similar systems strongly preferred.
Prior experience in a law firm or professional services environment is helpful but not required.
Familiarity with Federal and State wage-hour rules is a plus.
Report writing skills are a plus.

Responsibilities

Work with the Payroll Supervisor on auditing and finalizing the semimonthly payroll.
Review and correct daily time and attendance entries to ensure accuracy and compliance.
Reconcile weekly timesheets, resolving discrepancies in hours worked, overtime, and paid time off.
Collaborate with managers and supervisors to resolve timekeeping issues promptly.
Upload and validate employee hours into ADP EV6 to support payroll processing.
Respond promptly and professionally to employee inquiries through the payroll inbox.
Review and process employees address changes in ADP and conduct quarterly address health checks to ensure proper state and local tax set up.
Perform payroll tax reconciliations for each pay period and assist with quarterly 941 reconciliations to ensure alignment between payroll records and filings.
Assist the payroll team with coordinating the preparation of year-end payroll reports and W-2s.
Verify the accuracy of the annual W-2 preview and the Final Wage and Tax Registers.
Assist the payroll team with the New York State, Workers' Compensation, Pension and Year-End Audits.
Assist the payroll team with the disbursement of payroll checks including coordinating with employees to confirm delivery preferences and mailing details.
Provide general administrative support to the payroll team and assist with additional projects or tasks as assigned.