Fisheries Financial Coordinator (2) Positions

Confederated Tribes and Bands of the Yakama Nation•Toppenish, WA

2d•Onsite

About The Position

This position is responsible for the overall administration of grants and contracts for the Fisheries Department. Overseeing all fiscal and fiduciary responsibilities of the Yakama Nation Fisheries department for contracts, grants, and agreements with, but not limited to, the following: the United States Department of the Interior; Bureau of Indian Affairs; DOE Bonneville Power Administration; Bureau of Reclamation; and all other Federal, State, Cooperative Agreements with other Entities as required. Plan and organize the office workflow to meet deadlines according to established policies and procedures. Develops and maintains record keeping system; Develops and maintains financial documents; provides confidential administrative services. Greets and aids the public, Yakama Nation program needs, coworkers and various outside agencies. Responsible for the financial activities associated with processing, coordinating and managing various federal, state and tribal funded grants and contracts for the Yakama Nation Fisheries Program. Responsible for performing a professional operating level of financial and compliance monitoring of various complex grants and contracts, assuring needs are met for fiscal audit to complete financial statements. Responsible for making day-to-day decisions relating to the accounting treatment of financial transactions. The scope and magnitude of responsibilities and possible ramifications of decisions made affect the overall fiscal operations of the program and require an in-depth knowledge in accounting principles and theories involving grant and contract laws, regulations, policies, procedures associated with federal, state and tribal funded programs.

Requirements

Knowledge and experience with Generally Accepted Accounting Principles (GAAP); Tribal Administrative Policies and Procedures for Accounting; Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards 2 CFR 200 and audit requirement.
Knowledge and experience with maintaining accurate records of work activities, project file information, and documentation of decision points, along with all Committee Actions or Resolutions associated various funding sources.
Knowledge of Yakama Nation's accounting software system.
Knowledge of invoices, purchase orders, travel authorizations process and ability to run general ledger reports on the Yakama Nation's D365 software.
Skilled in analyzing and solving complex accounting and financially related problems for the purpose of financial accountability and maintaining the accuracy of cost systems.
Skill and ability to demonstrate logic and analytic ability to properly record, correct, and document financial discrepancies.
Ability to establish internal control systems to verify and document those financial reports is accurate and correct; and all financial documentation is consistent and thorough.
Ability to perform work independently, maintaining a high level of professionalism and adherence to strict professional and ethical standards to safeguard Yakama Nation's financial interests.
Ability to demonstrate a high degree of personal integrity and maintain strict confidentiality.
Ability to manage multiple complex accounts and manage deadlines.
Ability to remain flexible to changes in assignments or situations, priorities and handle frequent interruptions.
Ability to maintain excellent time and attendance to meet program goals and objectives.
Ability to plan, organize and develop personal workload independently and allocate time to the appropriate project accounts.
Bachelor's degree in accounting, business administration or related field OR have five (5) years of experience with the development or litigation quality cost documentation reports or equivalent to a Lead Accountant plus three (3) years of supervisory experience.
Required to pass pre-employment drug test and pre-employment background check.
Must possess a valid Washington State Driver's License with the ability to obtain a Yakama Nation Driving permit with Defensive Driving Course certificate (to be updated every 2 years).

Nice To Haves

Bachelor's degree in business or accounting
Familiar with working on grants from federal, state and local entitles, particularly in natural resources or fish programs.
Enrolled Yakama Preference

Responsibilities

Serve as the primary point of contact for grantor agencies, internal administrative staff, and sub-grantees.
Train staff on grant software and policies.
Assist in preparing, formatting, and submitting grant applications and budgets to funding agencies.
Establish and maintain on-going communication with Grants & Contracts, Office of Legal Counsel, Central Accounting and Finance to ensure document procedures are adhered to for processing.
Administers lead entity operational funding, including work plans, deliverables, invoicing, and reporting requirements.
Communicate with appropriate staff to ensure grant/contract timelines are being met.
Reviews and verifies administrative, financial and programmatic reports for accuracy, completeness, and adequacy and includes all appropriate and relevant supporting documentation and reconciliation with Financial System and approved by Grants & Contracts office.
Maintain all relevant program documents on paper, when necessary, and electronic format for record keeping and to serve as backup for auditing purposes.
Attend meetings and workshops to stay informed of state, federal, local, and government to government regulations.
Assist in preparing, formatting, and submitting grant applications and budgets to funding agencies.
Determines necessary work products and oversees day-to-day work activities.
Duties include contract administration and termination of grants and contracts; cost accounting principles, theories, concepts, and practices in a variety of difficult and complex accounting problems associated with the grants and contracts funding administration.
Coordinates activities associated with the preparation of various budgets for grants and contracts proposals.
Assists and gives advice regarding complex and unusual problems, making special studies and analysis of various grant and contract accounting problems; collects and assembles data; prepares recommendations for solutions.
Utilize electronic programs for online submittal of budget proposals, equipment inventory, status reports, annual reports, modifications and amendments.
Assure all requirements are met which are utilized within the Yakama Nation Financial Policy Manual; tribal forms, committee actions, legal review forms, Davis Bacon, TERO, permitting and all pre-requisites are met.
Use a team approach; cooperative working relationship with co-workers and other programs, agencies, tribes, and the community.
Works with Accounts Payable personnel in preparing and reviewing contractor invoices, purchase orders, travel closeouts, timesheets, and all other financial transactions.
Reviews and verifies cost documentation financial reports for accuracy, completeness, and adequacy.
The inclusion of all appropriate and relevant supporting documents (project hours, travel cost records, contractor invoices, etc.); and reconciliation with Financial System and approved by the Grants and Contracts Office.
Reviews monthly, quarterly and annual along with a status report on priority work tasks and submits accordingly for audit purposes.