Payroll Coordinator

Goodwill Industries of Sacramento Valley & Northern•Sacramento, CA

About The Position

GENERAL SUMMARY: Reporting to the Payroll Supervisor, the Payroll Coordinator position is an entry-level position. The Payroll Coordinator provides support to the Payroll Department by performing payroll functions. This position works cooperatively with all staff and acts responsibly with confidential and proprietary information. The Payroll Coordinator is continually upholding and advancing the Mission, Vision, and Values of the organization. ESSENTIAL DUTIES & RESPONSIBILITIES: The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons. Process bi-weekly payroll for approximately 1800 employees. Staying compliant with all federal and state laws and following company policies & procedures. Process all employee changes including W-4’s, Direct Deposit and Pay cards. Process manual checks including pay adjustments & final checks for terminations ensuring that amounts are accurate and without error. Prepare daily Cash Pro for finance on all manual checks issued and any stop payments. Prepare and send reminder emails for Pay Period cutoff and Month-end cutoff dates for all timecards to be completed and approved Run New Hire report weekly and verify all information in system is set up correctly verifying against documents provided by HR and employees. Audit timecards for schedules and that any time off approvals match scheduled hours. Email managers for discrepancies and any missing information be updated. Audit timecards daily for missing punches, pending time off requests and unapproved timecards. Emails managers on outstanding items ensuring that all deadlines are met. Receive and process prior period adjustments for current Payroll. Run report on Meal Penalties and verify on timecards. Notify Managers and HR. Run Check coder to find any invalid allocation combinations on timecards. Email managers on discrepancies to be corrected. Involved in most aspects of the actual processing of Payroll, including input changes, uploading time, auditing registers for all changes made, manual checks processed, etc. After Payroll is complete prepare Fund Transfer Report for all companies to be approved by Management. Prepares daily labor report and monthly head count. Collaborate with HR for wage verifications requested by third party agencies. Assist employees to resolve questions related to payroll and timecards. Maintains Payroll records in an organized, accessible manner, including scanning and saving all Payroll documents for each Payroll processed. Assists with the audits including 403(b), grants and distribution of all year-end W2s. Maintains a helpful attitude and works cooperatively within a team environment. Maintains a high degree of judgment, discretion, and confidentiality. Ensures compliance with all Goodwill Industries Sacramento Valley Northern Nevada policies, CARF standards, financial, regulatory, safety and security regulations. Assists with administering payroll policies and procedures. Performs other duties as assigned.

Requirements

Must have a minimum of 2+ years of Payroll experience.
Must demonstrate basic math and accounting skills.
Must demonstrate excellent written and verbal communication skills.
Must demonstrate a professional and courteous attitude and work cooperatively within a team environment.
Must possess excellent organizational and time management skills.
Must be proficient with Microsoft Excel and Outlook.
Must learn and adapt to new processes and procedures.
Must demonstrate problem solving skills.
Must be detail oriented.
Must have access to reliable transportation that does not interfere with performing the essential functions of the job description, cause tardiness, or unexcused absences.
Must provide proof of identification and eligibility to work in the United States.
Must pass a drug?screening and maintain compliance with the organization’s drug and alcohol policy.
Must pass a background screening and maintain compliance with the organization’s associated polices.
No record or disclosure of criminal conviction that indicates an ongoing tendency toward theft, violence, dishonesty, deceit, drug use, moral turpitude or predatory behavior in conflict with the functions listed within this job description.
Must immediately inform Goodwill of any arrests and/or convictions that occur while employed at Goodwill.
Must be able to perform essential functions of the job description with or without reasonable accommodation.

Responsibilities

Process bi-weekly payroll for approximately 1800 employees. Staying compliant with all federal and state laws and following company policies & procedures.
Process all employee changes including W-4’s, Direct Deposit and Pay cards.
Process manual checks including pay adjustments & final checks for terminations ensuring that amounts are accurate and without error.
Prepare daily Cash Pro for finance on all manual checks issued and any stop payments.
Prepare and send reminder emails for Pay Period cutoff and Month-end cutoff dates for all timecards to be completed and approved
Run New Hire report weekly and verify all information in system is set up correctly verifying against documents provided by HR and employees.
Audit timecards for schedules and that any time off approvals match scheduled hours. Email managers for discrepancies and any missing information be updated.
Audit timecards daily for missing punches, pending time off requests and unapproved timecards. Emails managers on outstanding items ensuring that all deadlines are met.
Receive and process prior period adjustments for current Payroll.
Run report on Meal Penalties and verify on timecards. Notify Managers and HR.
Run Check coder to find any invalid allocation combinations on timecards. Email managers on discrepancies to be corrected.
Involved in most aspects of the actual processing of Payroll, including input changes, uploading time, auditing registers for all changes made, manual checks processed, etc.
After Payroll is complete prepare Fund Transfer Report for all companies to be approved by Management.
Prepares daily labor report and monthly head count.
Collaborate with HR for wage verifications requested by third party agencies.
Assist employees to resolve questions related to payroll and timecards.
Maintains Payroll records in an organized, accessible manner, including scanning and saving all Payroll documents for each Payroll processed.
Assists with the audits including 403(b), grants and distribution of all year-end W2s.
Maintains a helpful attitude and works cooperatively within a team environment.
Maintains a high degree of judgment, discretion, and confidentiality.
Ensures compliance with all Goodwill Industries Sacramento Valley Northern Nevada policies, CARF standards, financial, regulatory, safety and security regulations.
Assists with administering payroll policies and procedures.
Performs other duties as assigned.