Payroll Coordinator

XNRGY Climate Systems•Mesa, AZ

About The Position

XNRGY Climate Systems is a North American leader in sustainable HVAC solutions and advanced manufacturing of custom air treatment systems. The Payroll Coordinator supports accurate, timely, and compliant U.S. payroll processing. Based in Mesa, Arizona, the role handles payroll preparation, validation, auditing, reconciliation, employee support, and payroll administration while maintaining accurate payroll and timekeeping records. The position reports to the HR Manager and partners with Human Resources, Finance, Operations, managers, employees, and payroll service providers to resolve discrepancies, maintain accurate employee payroll data, and support federal, state, and local payroll requirements. It requires attention to detail, confidentiality, analytical ability, sound judgment, and effectiveness in a deadline-driven environment.

Requirements

High school diploma or equivalent required.
Experience processing or supporting U.S. payroll.
Experience working with an HRIS or payroll system.
Working knowledge of payroll concepts, including earnings, deductions, overtime, taxes, garnishments, and payroll adjustments.
Proficiency with Microsoft Excel and the ability to work with payroll reports and large data sets.
Strong analytical, reconciliation, organizational, and problem-solving skills.
High level of accuracy and attention to detail.
Ability to manage competing priorities and strict payroll deadlines.
Strong written and verbal communication skills.
Ability to handle confidential employee and compensation information appropriately.

Nice To Haves

Associate or bachelor’s degree in Accounting, Finance, Human Resources, Business Administration, or a related discipline.
Two or more years of payroll, timekeeping, accounting, or related HR/payroll experience.
Experience with Dayforce HCM.
Experience supporting multi-state U.S. payroll.
Experience researching payroll discrepancies and performing payroll reconciliations.
Experience supporting quarter-end and year-end payroll activities.
Experience with payroll tax and garnishment administration.
Payroll certification, such as PayrollOrg’s Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP).
Experience working in a manufacturing, industrial, or multi-location environment.

Responsibilities

Support end-to-end U.S. payroll processing according to established schedules, controls, and deadlines.
Review and validate employee payroll changes, earnings, deductions, reimbursements, bonuses, shift differentials, retroactive pay, and other payroll transactions.
Process payroll corrections, off-cycle payments, reversals, voids, and other adjustments as needed.
Research and respond to employee and manager questions about pay, deductions, taxes, direct deposit, and payroll corrections.
Perform pre- and post-payroll audits to confirm the accuracy and completeness of payroll data and calculations.
Review payroll registers, exception reports, and period-over-period variances to identify and resolve discrepancies.
Reconcile payroll earnings, deductions, taxes, and payroll-related balances, maintaining clear documentation and audit trails.
Support internal and external payroll audits and assist with quarter-end and year-end reconciliation activities.
Review timecards for missing punches, unapproved time, incorrect pay codes, overtime, paid time off, shift premiums, and other timekeeping exceptions.
Partner with employees, supervisors, Human Resources, and Operations to resolve timekeeping issues before payroll deadlines.
Provide guidance to employees and managers regarding timekeeping procedures, payroll cutoffs, and required approvals.
Maintain accurate employee work-state, resident-state, and local tax information in Dayforce HCM.
Support multi-state payroll tax administration, including employee withholding setup, jurisdiction changes, tax exceptions, and payroll tax inquiries.
Review state and local tax reports for discrepancies and coordinate corrections with the payroll provider and appropriate internal partners.
Assist with payroll tax notices and state registrations by gathering payroll data and supporting documentation for review by payroll leadership or the designated tax provider.
Maintain accurate payroll, direct deposit, deduction, and garnishment information in Dayforce HCM.
Partner with Human Resources, Finance, Operations, managers, and payroll providers to resolve payroll issues and strengthen payroll processes.
Support payroll reporting, system testing, process documentation, and continuous improvement initiatives.
Protect confidential employee information and maintain payroll records in accordance with company requirements and applicable record-retention rules.