Payroll Coordinator

University of Tennessee Medical Center•Knoxville, TN

61d

About The Position

Payroll preparation and compliant processing of all payrolls within University Health System and The University of Tennessee System (UT Leased). Provide support to the organization while working closely with the Payroll Manager, all HR teams and Controller's office. This position performs duties in the payroll process, payroll law compliance, internal customer service, payroll accounting to the general ledger, payroll reporting and time off accruals. Assembles and processes all new employee status information to place employee on payroll; makes all necessary employee status changes such as W-4 status, as well as other deductions. Prepares payroll information for processing and processes the bi-weekly, monthly and monthly supplemental payrolls. Initiates payment for all payroll deductions, indicating proper accounts to be charged. Calculates and processes retroactive wage payments. Allocates total payroll to proper accounts for cost distribution. Obtains, analyzes and assembles information and prepares numerous state and federal reports such as Bureau of Labor Statistics report, tax reports and census reports. Prepares or updates reports using the ERP system and Excel. Prepares miscellaneous memos and letters using Microsoft Word. Support data maintenance to ensure complete and accurate record of payroll information Prepare payroll garnishment input forms, calculating and processing changes in Lawson Act as a subject matter expert to perform moderately complex operational records, deductions and procedures Ensure payroll operations and controls are followed and maintains compliance with policy Audit work completed by generalists and draft standard operating procedures Receive direction from manager and escalate non-routine questions Identify and own resolution of payroll regulatory risks by applying understanding of current industry practices Research and resolves complex data and transaction changes in area of focus while monitoring impacts to operations and resources Interact with internal and external customers to respond to the raised concerns as well as determine appropriate course of action This position must demonstrate a high level of professionalism and discretion while ensuring all team members are paid accurately and on time.

Requirements

Bachelor's degree (BA/BS) from a four-year college or university; or one to two years related experience and/or training
Applicants must have intermediate Excel skills
Multi-State Tax knowledge
be organized
detail oriented

Nice To Haves

certification in Fundementals of Payroll is a plus

Responsibilities

Assembles and processes all new employee status information to place employee on payroll
Makes all necessary employee status changes such as W-4 status, as well as other deductions
Prepares payroll information for processing and processes the bi-weekly, monthly and monthly supplemental payrolls
Initiates payment for all payroll deductions, indicating proper accounts to be charged
Calculates and processes retroactive wage payments
Allocates total payroll to proper accounts for cost distribution
Obtains, analyzes and assembles information and prepares numerous state and federal reports such as Bureau of Labor Statistics report, tax reports and census reports
Prepares or updates reports using the ERP system and Excel
Prepares miscellaneous memos and letters using Microsoft Word
Support data maintenance to ensure complete and accurate record of payroll information
Prepare payroll garnishment input forms, calculating and processing changes in Lawson
Act as a subject matter expert to perform moderately complex operational records, deductions and procedures
Ensure payroll operations and controls are followed and maintains compliance with policy
Audit work completed by generalists and draft standard operating procedures
Receive direction from manager and escalate non-routine questions
Identify and own resolution of payroll regulatory risks by applying understanding of current industry practices
Research and resolves complex data and transaction changes in area of focus while monitoring impacts to operations and resources
Interact with internal and external customers to respond to the raised concerns as well as determine appropriate course of action