Payroll Clerk - Part - Time

Saenz-Garcia Law Pllc•Irving, TX

1d•$18 - $24•Remote

About The Position

Saenz-Garcia Law, PLLC is seeking a part-time Payroll Clerk to support its Finance department and ensure employees are paid accurately and on time. The role reviews timekeeping data, processes scheduled and off-cycle payroll in Paylocity, administers deductions and garnishments, and assists with reconciliations and compliance reporting. The Payroll Clerk works closely with the Finance Director, HR, Accounting, and department supervisors, and must handle sensitive employee information confidentially. The position processes semi-monthly payroll for hourly and salaried employees, supports labor distribution, handles special payments and international contractor payments, maintains contractor tax documentation, and assists with payroll reporting, reconciliations, and tax-form processing. It also responds to employee and manager payroll questions and helps HR and Accounting with projects, audits, process improvements, and updates to payroll practices and systems. This is a remote role in a modern professional work setting, primarily performed at a desk using computers and other technology. Workload may increase around payroll deadlines and month- and year-end processing. Travel is not typically required. The hourly rate is $18–$24, depending on experience.

Requirements

High school diploma required.
Two to three years minimum of payroll, timekeeping, or general clerical accounting experience.
One to three years of hands-on experience with Paylocity HR & Payroll, including time-and-labor modules.
Proficiency in Microsoft Excel.
Working knowledge of payroll concepts, including overtime, deductions, and garnishments.
Working knowledge of multi-state payroll, including state and local tax withholding, registrations, and wage-and-hour requirements across jurisdictions.
Experience coordinating with a payroll system vendor to troubleshoot and resolve payroll-related issues.
Experience processing international payments through Wise and Payoneer.
Knowledge of independent contractor payment and documentation requirements, including Forms W-9 and W-8BEN and 1099-NEC reporting.
Accurate data-entry skills, attention to detail, and ability to prioritize work and meet payroll deadlines.
Strong written and verbal communication skills.
Strict adherence to data confidentiality and commitment to protecting sensitive employee information.

Nice To Haves

Associate’s degree in accounting, Finance, Business, or a related field from an accredited college or university.
Experience working in a law firm or similar professional services business.
Familiarity with the Fair Labor Standards Act (FLSA).
Fundamental Payroll Certification (FPC) or progress toward payroll certification.
Accounts payable experience.
Experience with QuickBooks.
Experience with 401(k) plan administration or retirement plan provider integrations, such as Human Interest.

Responsibilities

Review employee timecard data in Paylocity for completeness, correct charge codes, and supervisor approval before labor distribution.
Audit timecards, approve hours, resolve discrepancies, and follow up on missing, late, or unapproved timesheets.
Verify approved timecards, PTO requests, overtime, and punches before importing hours.
Correct timesheet errors and document changes with a before-and-after audit trail.
Support labor distribution, transfer labor data into Paylocity, and perform preliminary labor-cost checks.
Process semi-monthly payroll runs in Paylocity for hourly and salaried employees, including entering hours.
Process bonuses, commissions, retroactive pay, manual checks, off-cycle payments, and correction runs.
Administer payroll deductions, including benefits, direct deposits, tax withholdings, and garnishments.
Review 401(k) deduction codes synchronized from Human Interest and verify recurring reimbursements are correctly applied to eligible employees.
Confirm employee direct-deposit setup and coordinate with HR when bank information needs to be added.
Process international contractor payments through Wise and Payoneer according to the payment schedule.
Collect and maintain contractor tax documentation, including Forms W-9 and W-8BEN, and support 1099-NEC reporting.
Reconcile payroll registers, general ledger accounts, tax filings, and cross-system data; assist with month-end payroll reconciliations.
Help ensure compliance with federal, state, and local wage and labor laws and assist with W-2 and W-2c processing.
Generate routine payroll and labor reports for HR and Accounting.
Answer employee and manager questions about pay stubs, deductions, and tax forms.
Maintain strict confidentiality of business and employee payroll information.
Assist HR and Accounting with special projects, audits, and process improvements.
Stay informed about payroll regulation changes and Paylocity updates, and participate in professional development, including progress toward payroll certification.