Payroll Clerk - Part - Time

Saenz-Garcia Law•Irving, TX

23h•Remote

About The Position

Saenz-Garcia Law, PLLC, an immigration law practice, is seeking a part-time Payroll Clerk to support its Finance department and ensure employees are paid accurately and on time. The role reviews timekeeping data, processes scheduled and off-cycle payroll in Paylocity, administers deductions and garnishments, and assists with payroll reconciliations and compliance reporting. The Payroll Clerk works with the Finance Director, HR, Accounting, and department supervisors and must maintain strict confidentiality of sensitive employee information. The position processes semi-monthly payroll for hourly and salaried employees, special payments, contractor payments, and payroll deductions. It also supports timekeeping and labor distribution, reconciles payroll data and accounts, helps with tax and year-end forms, generates reports, and responds to employee and manager payroll questions. The candidate works in a remote, professional setting, primarily at a desk using computers and other technology. Workload may increase around payroll deadlines and month- and year-end processing; travel is not typically required.

Requirements

High school diploma required.
Two to three years minimum of payroll, timekeeping, or general clerical accounting experience.
One to three years of hands-on experience with Paylocity HR & Payroll, including time-and-labor modules, and proficiency in Microsoft Excel.
Working knowledge of payroll concepts, including overtime, deductions, and garnishments.
Working knowledge of multi-state payroll, including state and local tax withholding, registrations, and wage-and-hour requirements across multiple jurisdictions.
Experience coordinating with a payroll system vendor to troubleshoot and resolve payroll-related issues.
Experience processing international payments through Wise and Payoneer.
Knowledge of independent contractor payment and documentation requirements, including Forms W-9 and W-8BEN and 1099-NEC reporting.
Strong, accurate data-entry skills, attention to detail, and ability to prioritize work and meet payroll deadlines.
Strong written and verbal communication skills.
Strict adherence to data confidentiality and commitment to protecting sensitive employee information.

Nice To Haves

Associate’s degree in accounting, finance, business, or a related field from an accredited college or university.
Experience working in a law firm or similar professional services business.
Familiarity with the Fair Labor Standards Act (FLSA).
Fundamental Payroll Certification (FPC) or progress toward payroll certification.
Accounts payable experience.
Experience with QuickBooks.
Experience with 401(k) plan administration or retirement plan provider integrations, such as Human Interest.

Responsibilities

Review employee timecards in Paylocity for completeness, correct charge codes, and required approvals; audit hours and resolve discrepancies.
Follow up with employees and supervisors about missing, late, or unapproved timesheets and verify punches, PTO, and overtime approvals before payroll processing.
Correct timesheet errors and document changes with a before-and-after audit trail.
Support labor distribution, transfer labor data into Paylocity, and perform preliminary checks of labor costs.
Process semi-monthly payroll for hourly and salaried employees, including entering hours, and process special or off-cycle payments such as bonuses, commissions, retroactive pay, manual checks, and correction runs.
Administer payroll deductions, including benefits, direct deposits, and tax withholdings; review 401(k) deduction codes and verify recurring reimbursements are correctly applied.
Confirm employees are set up for direct deposit and coordinate with HR to address live checks or missing bank information.
Process child support orders and other legal garnishments.
Process international contractor payments through Wise and Payoneer; maintain contractor tax documentation and support 1099-NEC reporting.
Reconcile payroll registers, general ledger accounts, tax filings, and cross-system data; assist the Finance Director with month-end payroll reconciliations.
Support compliance with federal, state, and local wage and labor laws and assist with W-2/W-2c processing.
Generate routine payroll and labor reports for HR and Accounting.
Answer employee and manager questions about pay stubs, deductions, and tax forms.
Maintain strict confidentiality of business and employee payroll information.
Assist HR and Accounting with special projects, audits, and process improvements as assigned.
Stay informed about payroll regulations and Paylocity updates and participate in professional development, including progress toward payroll certification.