Payroll Clerk Payroll Dept. 12 Months/40 Hours

RCSD•Rochester, NY

About The Position

This is a specialized clerical position involving the review of timecards and timesheets and the performance and maintenance of payroll functions. Employees process payroll manually and using a computer terminal. The position reports to and works under the general supervision of a higher-level staff member; supervision is normally not a responsibility of this class. Related work is performed as required. Duties may vary by assignment. For school district assignments, the position may handle computerized timesheets, retirement and insurance requests, payroll tax reports, W-2 forms, withholdings and garnishments, and reporting for New York State retirement systems. For assignments in the Monroe County Human Resources Department, the position may balance employee time reporting against an updated database for bi-weekly payroll, maintain personnel folders, resolve discrepancies, respond to inquiries, and conduct random timecard audits. Applicants must submit a resume and Civil Service Application. Minimum qualifications include a high school diploma or equivalency diploma and qualifying experience, education, or an equivalent combination. Upon appointment, the employee must have a valid New York State driver’s license or otherwise demonstrate the ability to meet the transportation needs of the position.

Requirements

High school graduation or possession of an equivalency diploma.
Meet one of the following qualification paths: (A) three years of full-time or equivalent part-time paid experience posting financial or accounting records, or entering and editing payroll-record data; (B) an associate degree in Accounting or Finance from a regionally accredited or New York State college or university, plus one year of the specified experience; (C) an associate degree from a regionally accredited or New York State college or university, plus two years of the specified experience; or (D) an equivalent combination of training and experience within the stated limits.
Upon appointment, possess a valid license to operate a vehicle in New York State or otherwise demonstrate the ability to meet the transportation needs of the position.
Good knowledge of office practices, procedures, and equipment; payroll procedures; and computer database systems.
Ability to use a calculator and other office equipment; make accurate arithmetic computations; communicate orally and in writing; interpret written materials; work independently; and perform duties confidentially.
Accuracy, good judgment, and physical condition commensurate with the demands of the position.
Submit a resume and Civil Service Application.

Responsibilities

Review timecards and timesheets, including hours worked and hours missed due to leave, vacation, illness, compensation, and tardiness.
Enter timecard information onto payroll sheets and submit the sheets for approval.
Perform payroll processing, including calculating, data keying, and balancing.
Furnish copies of payroll to relevant parties.
Maintain payroll and personnel records using an automated data entry system.
Maintain or review employee attendance records.
Notify departments or Human Resources staff of unusual personnel or payroll changes.
Distribute paychecks to employees on payday.
Explain payroll information and options, including direct deposit, timecard coding, and deferred compensation, to new employees or in response to inquiries.
Develop hand checks and online checks.
Provide requested information about matters such as workers’ compensation and unemployment insurance.
Produce reports for negotiations and analysis as needed.
Develop spreadsheet and database records.
Perform other office duties as requested.
When assigned to school districts, review and process computerized timesheets; handle retirement and insurance requests and explain legal provisions; process withholding statements and deduction requests; assemble quarterly State and Federal payroll tax reports; develop, maintain, verify, correct, and distribute W-2 forms; establish and deduct agency-required withholdings and garnishments; and prepare and submit reports for the New York State Retirement System and New York State Teachers Retirement System.
When assigned to the Monroe County Human Resources Department, balance employee time reporting against an updated database to produce accurate bi-weekly payroll; maintain and update personnel folders; communicate personnel-data discrepancies to personnel contacts and department liaisons; respond to inquiries from departments and outside financial institutions; and perform random timecard audits.