Payroll Clerk Payroll Dept. 12 Months/40 Hours

Rochester City School District•Rochester, NY

3h•$20 - $22

About The Position

This is a specialized clerical position in the Payroll Department involving review of timecards and timesheets and the performance and maintenance of payroll functions. Employees process payroll manually and on a computer terminal. The position reports directly to and works under the general supervision of a higher-level staff member. Supervision is normally not a responsibility of this class. Related work is performed as required. Duties may vary by assignment. In general, the Payroll Clerk reviews timecards, processes payroll, maintains payroll and personnel records, distributes paychecks, explains payroll information and options, prepares reports, and performs other office duties. Additional responsibilities may apply when assigned to school districts or the Monroe County Human Resources Department. Applicants must submit a resume and Civil Service Application. If appointed, the employee must possess a valid New York State driver's license or otherwise demonstrate the ability to meet the transportation needs of the position.

Requirements

High school graduation or an equivalency diploma.
Either three years of full-time or equivalent part-time paid experience posting financial or accounting records, or entering and editing data on payroll records; or an associate degree in Accounting or Finance from a regionally accredited or New York State college or university plus one year of such experience; or an associate degree from a regionally accredited or New York State college or university plus two years of such experience; or an equivalent combination of training and experience within the stated limits.
If appointed, possess a valid license to operate a vehicle in New York State or otherwise demonstrate the ability to meet the transportation needs of the position.
Good knowledge of office practices, procedures, and equipment; payroll procedures; and computer database systems.
Ability to use a calculator and other office equipment; make accurate arithmetic computations; communicate orally and in writing; interpret written materials; work independently; and perform duties confidentially.
Accuracy, good judgment, and physical condition commensurate with the demands of the position.

Responsibilities

Review timecards and timesheets, checking hours worked and hours missed due to leave, vacation, illness, compensation, and tardiness.
Enter timecard information onto payroll sheets and submit them for approval.
Perform payroll processing duties, including calculating, data entry, and balancing.
Furnish copies of payroll to relevant parties.
Maintain payroll and personnel records using an automated data-entry system.
Maintain and/or review employee attendance records.
Notify departments or Human Resources staff of unusual personnel or payroll changes.
Distribute paychecks to employees on payday.
Explain payroll-related information and options, including direct deposit, timecard coding, and deferred compensation, by meeting with new employees or responding to inquiries.
Develop hand checks and online checks.
Provide requested information regarding matters such as workers' compensation and unemployment insurance.
Produce reports for negotiations and analysis as needed.
Develop spreadsheet and database records.
Perform other office duties as requested.
When assigned to school districts, review and process computerized timesheets; handle retirement and insurance requests and explain legal provisions; process withholding statements and deduction requests; assemble quarterly state and federal payroll tax reports; develop, maintain, verify, correct, and distribute W-2 forms; establish and deduct required agency withholdings and garnishments; and prepare, maintain, correct, and submit reports for the New York State Retirement System and New York State Teachers Retirement System.
When assigned to the Monroe County Human Resources Department, balance employee time reporting against an updated database to produce accurate biweekly payroll; maintain and update personnel folders; communicate personnel-data discrepancies to the relevant personnel contact and county department liaison; respond to inquiries from departments and outside financial institutions; and perform random timecard audits.