2026-2027: Full-time Payroll Clerk

Franklin Cty•Frankfort, KY

13h•Onsite

About The Position

This position provides training, guidance, and work direction to Payroll Clerk I, incumbents, and other temporary personnel assigned to the payroll unit. The Payroll Clerk II assists in reviewing payroll systems and procedures, recommends method improvements, and implements approved changes. This role processes payroll and related records for assigned major payrolls of the District, computing hours and pay, summarizing deductions, and verifying and inputting data. The position monitors changes in payroll-related data, prepares necessary adjustments, and communicates with District and site personnel regarding time reports, warrants, insurance coverage, and leave time. Additionally, the Payroll Clerk II responds to employee questions regarding payroll interpretation, processes specialized payroll services, calculates annual salary and budget projections, maintains individual earnings and deduction records, and manages employee attendance records. The role also involves sorting and distributing paychecks, preparing and maintaining files, processing employment verification forms, and operating standard office equipment.

Requirements

Knowledge of principles and techniques involved in both classified and certified payroll preparation, monitoring and control.
Knowledge of financial record-keeping principles and procedure.
Knowledge of modern office practices, procedures and equipment.
Knowledge of District organization, operations, policies and objectives.
Knowledge of applicable State requirements and other applicable laws.
Knowledge of interpersonal skills using tact, patience and courtesy.
Knowledge of telephone techniques and etiquette.
Knowledge of operations of a computer terminal and other office equipment.
Knowledge of tax withholding, voluntary deduction, garnishments and fringe benefits.
Knowledge of oral and written communication skills.
Ability to perform complex and responsible payroll duties with a high degree of skill and accuracy.
Ability to read, interpret, apply and explain rules, regulations, policies and procedures.
Ability to process payroll and related records for classified and certified payrolls.
Ability to train and provide work direction for others.
Ability to deal tactfully and effectively with irate employees.
Ability to add, subtract, multiply and divide quickly and accurately.
Ability to establish and maintain cooperative and effective working relationships with others.
Ability to meet schedules and timelines.
Ability to work confidentially with discretion.
Ability to communicate effectively both orally and in writing.
Ability to complete work with many interruptions.
Ability to type at an acceptable rate of speed.
Ability to maintain records and prepare reports.
Ability to understand and follow oral and written directions.
Ability to plan and organize work.
Ability to operate standard office equipment including a computer terminal as required.
High school diploma, GED, Certificate or demonstrated progress toward obtaining a GED, as required by Kentucky law.
Two years of payroll accounting experience.

Responsibilities

Provide training, guidance and work direction to Payroll Clerk I, incumbents and other temporary personnel as assigned to the payroll unit.
Assist in the review of payroll systems and procedures; recommend method improvements and implement changes as approved.
Process payroll and related records for assigned major payroll of the District; compute hours and pay of employees for each payroll period; compute and summarize deductions such as withholding tax, retirement, insurance and maintain records of deductions; verify and input data.
Monitor changes in payroll-related data; prepare changes, corrections or adjustments as necessary; notify proper authorities.
Compute annual vacation and sick leave allowances and payroll distribution; communicate with District and site personnel regarding time reports, warrants, insurance coverage and leave time.
Respond to questions or complaints from employees regarding interpretation of laws, rules, regulations, contracts and other documents governing District payroll, assist employees in completing necessary payroll documentation forms.
Process and record specialized payroll services including Workers’ Compensation, retroactive pay, voluntary deductions and other related services.
Calculate and prepare annual salary and budget projections for categorical programs as assigned.
Maintain records of individual earnings, deductions and related data; process retirements and terminations as appropriate; verify documents for proper account codes, pay rates and related data.
Maintain employee attendance records; verify and input individual sick leave and vacation allowances and usage; distribute related lists and notices as needed.
Sort and distribute paychecks and warrants according to established procedures and guidelines.
Prepare and maintain files of records and documents relating to work schedules and prepare reports as needed.
Process the payroll-related sections of various employment verification forms; verify salaries by phone in accordance with related laws and District policies and procedures.
Operate standard office equipment including a computer terminal as required.
Perform related duties as assigned.