Payroll Billing Specialist

Proman Staffing Perm LLC•Northbrook, IL

26d•$22 - $25

About The Position

Proman Staffing is seeking a Payroll Billing Specialist to process temporary workers’ time worked from multiple sources and enter the information into payroll and billing software. The role supports the billing department by preparing and sending customer invoices and reports. It involves compiling, verifying, and organizing source information for computer entry; reviewing data and output for errors; and making corrections. The specialist is also responsible for maintaining customer confidence and protecting operations by keeping information confidential. The compensation range is $22.00–$25.00 per hour. Proman Staffing offers a comprehensive benefits package that includes medical, dental, vision, life insurance/AD&D, short- and long-term disability, flexible spending accounts, an Employee Assistance Program, legal, identity and fraud protection, pet insurance, tuition reimbursement, and a 401(k) plan.

Requirements

High school diploma or GED.
At least two years of experience working in payroll, data entry, or a related position.
Effective written and verbal communication skills.
Organization and attention to detail.
Ability to handle sensitive or difficult issues calmly and confidently without being unduly influenced by intense emotions.
Data entry skills.
Persistence and dedication to completing assigned tasks.
Strong problem-solving abilities.
Understanding of basic accounting principles.
Proficiency with Microsoft Office, including intermediate-level use of Excel and Word tools.
Experience using standard office equipment.
Good basic math skills.
Strong multitasking abilities.
Ability to contribute to a positive team atmosphere.
Strong customer service orientation.
Detail- and results-oriented approach.
Excellent listening, speaking, writing, and diplomacy skills.
Good judgment about when to act and when to seek guidance or permission.
Assertive but respectful communication with clients and team members.

Nice To Haves

College degree preferred.
Staffing, Avionte, or VMS experience is a plus.

Responsibilities

Gather weekly hours worked from various timekeeping sources.
Manipulate data in Excel for import into the payroll system.
Manually enter data into the Avionte system.
Verify the accuracy of entries, calculate pay, and process payroll.
Prepare weekly and monthly reports, including error reports and custom customer reports as requested.
Create customer invoices in Excel according to customer requirements, verify their accuracy, and send them to customers.
Answer customer questions about invoices and resolve issues as needed.
Participate in answering office phone calls and handle work verifications.
Create processes to solve problems per customer request.
Maintain current knowledge of Avionte software.
Maintain up-to-date knowledge of applicable state and federal wage and hour laws.
Perform other duties as assigned.