Payroll & Benefits Specialist

Careers In Nonprofits•Brooklyn, NY

3d•Onsite

About The Position

The Payroll & Benefits Specialist will report to the Chief Financial & Operating Officer and will be responsible for the administration of all payroll-related functions, management of payroll data, compliance, reporting and reconciliation and for administering benefits programs. This role is ideal for a proactive, detail-oriented candidate with excellent interpersonal skills.

Requirements

5 years of experience administering payroll and benefits with extensive knowledge of HR functions
Bachelor’s degree in Human Resources, Business Administration, or related field
Strong knowledge of federal, state and local laws and regulations impacting payroll operations
Excellent organization skills with a strong attention to detail while managing multiple tasks simultaneously
Strong communication and interpersonal skills
Proficient with ADP and MS Office/Google Suite including Excel

Nice To Haves

Prior experience working in a school setting a plus

Responsibilities

Accurately process semi-monthly payroll using ADP while ensuring compliance with federal, state and local payroll, wage and hour laws and best practices.
Prepare and enter payroll journal entries into NXT accounting platform.
Respond to employee questions related to payroll and provide support to employees for utilizing ADP self-service.
Maintain accurate employee payroll records including tax withholding forms, payroll deductions, changes in employee status and other payroll information.
Review employee contributions and deductions for accuracy and consistency with employee election of benefits.
Maintain employee data integrity and ensure confidentiality and security of data.
Review periodic employer federal and state tax returns and ensure payroll tax deposits are timely and accurate.
Develop the schedules, calendars, and communications for payroll.
Administer all aspects of employee benefits plans including health, dental, vision, short-term and long-term disability, group term and voluntary life, worker’s compensation, 403(b) retirement, unemployment and pre-tax expense programs.
Enhance the employee experience by ensuring timely, knowledgeable, and empathetic responses to all benefits inquiries.
Manage benefit plan operations, plan changes and benefit-related claims, including open enrollments; administer open enrollment in ADP and ensure data flows correctly to Health Equity, etc.
Serve as primary contact with carriers and third-party administrators, respond to benefits inquiries from employees relating to status changes, plan provisions, and other general inquiries.
Process, review and respond to unemployment claims and worker’s comp claims with appropriate documentation. Review unemployment statements.
Reconcile bills by producing and balancing reports to ensure accuracy of billing.
Process monthly billings and administrative fees for all group plans accurately and timely.
Process leave of absence requests, disability paperwork, FMLA, medical and personal leaves.
Oversee the running of effective and strategic use of ADP, including ensuring its data integrity.
Participate in and prepare reports and reconciliations for the annual year-end financial audit, IRS 990, 403b, 5500, 8955, and Workers Compensation audits.
Maintain compliance with federal, state and local employment laws and regulations and review policies to maintain compliance.
Gather data for compliance reporting, including the NYC EDC bond compliance reporting and the annual DASL reporting.
Serve as a backup for onboarding in ADP and the creation of ID cards.
Support the human resources function of the school, as needed.