Payroll and Benefits Speciallist

Florida Aquarium•Tampa, FL

About The Position

The Payroll & Benefits Specialist manages The Florida Aquarium’s payroll processes and employee benefits administration. The role ensures accurate and timely payroll processing, compliance with applicable regulations, and effective administration of employee benefits. It works closely with the Human Resources team and other stakeholders to keep payroll and benefits operations running smoothly, support employees, and maintain confidential employee information. The position also assists with acquisitions and system integrations, audits and reporting, onboarding, employee wellbeing initiatives, and other HR activities. The typical working schedule is Monday through Friday, with flexibility to work weekends, evenings, and holidays as needed.

Requirements

Minimum of 5 years of experience in payroll and benefits administration.
Knowledge of federal, state, and local payroll regulations.
Understanding of employee benefits programs and compliance requirements.
Ability to handle sensitive information with discretion.
Highly organized, with the ability to set priorities, develop work plans, monitor progress, and track details in a fast-paced environment.
Demonstrated ability to function and relate effectively in culturally diverse situations and build relationships with a broad range of stakeholders.
Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.

Nice To Haves

Bachelor’s degree in Human Resources, Business Administration, Accounting, or a related field preferred.
Experience with ADP Workforce Now or similar payroll software.
Experience with system integrations and data migration.

Responsibilities

Prepare and process bi-weekly payroll for all employees using ADP Workforce Now.
Ensure accurate payroll calculations, including deductions, reimbursements, retirement matches, overtime, grants, and commissions.
Maintain accurate payroll records and comply with federal, state, and local payroll regulations.
Respond to payroll inquiries from leaders and employees and resolve related issues in a timely manner.
Administer employee health, dental, vision, voluntary, and leave benefits, including FMLA and disability insurance benefits.
Lead the annual open enrollment process with benefits providers and systems to support accurate enrollment and a seamless employee experience.
Respond to benefits inquiries from employees and resolve related issues in a timely manner.
Plan and facilitate semi-annual employee health fairs and wellbeing initiatives.
Ensure compliance with benefits regulations, including ACA, ERISA, COBRA, and HIPAA.
Assist with payroll and benefits audits and reporting.
Work with the Finance team to reconcile benefits-provider invoices.
Maintain confidentiality and securely handle employee information.
Assist the Director of HR with payroll and benefits system integrations and implementations for new acquisitions.
Work with the HR team to transition newly acquired practices into existing payroll and benefits systems.
Prepare and submit required payroll and benefits reports to government agencies and grantors.
Assist with new-hire onboarding, including benefits orientation.
Collaborate with the HR team to develop and implement payroll and benefits policies and procedures.
Assist in planning and facilitating team member appreciation events.
Provide support for other HR functions as needed.
Participate annually in a Conservation Day of Action shift in support of TFA’s Shared Purpose.
Demonstrate TFA’s Core Values in daily decision-making, professional conduct, and collaboration.
Provide internal customer service to team members and external customer service to aquarium guests.
Perform other duties as assigned or required.