Payroll and Benefits Accountant

ennVee TechnoGroup, Inc.•Warrenville, IL

2d•$80,000 - $95,000•Onsite

About The Position

ennVee is seeking a Payroll & Benefits Accountant to manage payroll, accounting operations, and benefits administration for their U.S. team. This role involves ensuring accurate and timely payroll processing, maintaining financial records, and administering employee benefit programs. The company is a global enterprise technology firm with a strong focus on modernization and a culture of Impact, Learning, Opportunities, and Support.

Requirements

Bachelor’s degree in accounting, finance, or a related field.
5+ years of payroll and accounting experience.
Hands-on multi-state payroll compliance preferably using Paylocity.
Strong hands-on experience with Office365, AR, AP, General Ledger, reconciliations, and financial reporting.
Experience using NetSuite.
Comfort learning new systems quickly.
Strong written and verbal communication skills.
A high level of discretion, accuracy, and follow-through.

Responsibilities

Administer multi-state payroll compliance and semi-monthly processing for all employees.
Audit payroll for accuracy prior to processing, ensuring proper compensation, deductions, taxes, stipends, expense reimbursements, and leave balances.
Process new hires, terminations, salary adjustments, and off-cycle payrolls.
Maintain payroll calendars and communicate timesheet deadlines.
Ensure payroll records remain accurate within the Human Resources Information System (HRIS), Paylocity.
Review year-end W-2 and 1095 forms.
Approve and process deduction reviews, PTO reconciliation, and expense reports.
Administer employee benefit programs including medical, dental, vision, life insurance, disability insurance, COBRA, and 401K retirement plan.
Coordinate employee enrollments, qualifying life event changes, and benefit terminations.
Conduct benefits orientation for newly hired team members.
Coordinate and support the annual Open Enrollment process.
Initiate and terminate benefits, coordinating directly with the broker.
Serve as the primary liaison with insurance brokers, benefit vendors, retirement plan administrators, and third-party administrators.
Reconcile monthly benefit invoices and ensure accurate payroll deductions.
Monitor employee eligibility for benefit programs.
Assist employees with benefit questions and provide outstanding customer service while maintaining confidentiality.
Manage banking, AP, and AR for the consulting business.
Maintain and review the general ledger, job costing, and financial reporting for leadership.
Review timesheets.
Prepare payroll journal entries.
Reconcile payroll-related general ledger accounts.
Reconcile benefit liabilities and employer contributions.
Assist with month-end, quarter-end, and year-end financial close.
Prepare payroll accruals and salary projections.
Support annual budgeting by preparing payroll and benefit cost analyses.
Assist with annual financial statement audits by providing payroll and benefit documentation.
Manage company insurance audits (workers' comp, business ownership).
Manage payroll and 401K audits, and benefits census at renewal.
Ensure compliance with IRS regulations, FLSA, ACA reporting requirements, retirement plan regulations, and applicable wage and hour laws.
Process payroll tax filings and year-end reporting including W-2 preparation.
Manage company and benefits insurance renewals; 401K administration and compliance.
Onboard new hires to internal tools (Timesheets, AI Expenses, Project Management Tool) and serve as the point of contact for related bugs, issues, and enhancement requests.