Payroll & Benefits Specialist | Minneapolis, MN

Jefferson Lines•Minneapolis, MN

5d•Onsite

About The Position

Jefferson Lines is looking for a Payroll and Benefits Specialist who is responsible for managing all processes, audits, and internal communications related to Payroll administration, Benefits management, and corporate reporting. This position operates within a multi-entity architecture, owning full responsibility for executing multi-organizational payroll processes for all related business entities. This role merges rigorous internal financial controls, tax compliance, and payroll data flows with Collective Bargaining Agreement (CBA) adherence and driver-facing customer service optimization to maximize commercial driver retention and absolute regulatory alignment.

Requirements

A college degree or equivalent with a minimum of four (4) years of dedicated professional experience managing multi-state payroll and benefits environments.
Direct experience managing complex, multi-organizational payroll across related corporate entities is heavily preferred.
Prior exposure to unionized labor structures and complex Collective Bargaining Agreements (CBAs) is strongly prioritized.
Proven capacity to navigate highly sensitive operational files and manage confidential personal documentation.
Advanced capacity to extract, audit, and interpret large arrays of employee data, timekeeping logs, and financial spreadsheets.
Highly developed customer service skills with an ability to communicate with corporate executives, external financial auditors, labor field representatives, and commercial drivers.
Strong operational proficiency with modern HRIS and payroll suites (direct experience with Paycom infrastructure preferred)
Experience with Word, PowerPoint, and Excel functions like VLOOKUPs and Pivot Tables.
Proven ability to self-direct, prioritize multiple competing compliance deadlines, and remain calm and structured during urgent mid-cycle adjustments.

Nice To Haves

Active designation as a Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) is desirable.

Responsibilities

Execute accurate, timely, and complete bi-weekly payroll processing.
Oversee employer-sponsored benefit plans. Partner directly with established benefit vendors to run annual Open Enrollment periods.
Maintain rigorous internal controls, including precise payroll data flows directly to Finance & Accounting, workers' compensation category allocation, and audit trails.
Provide rapid response resolution for employee pay inquiries.
Cultivate chronological, audit-ready data tracks to secure undisputed regulatory compliance across ACA, 401(k) annual audits, Form 5500 processing, EEO/Affirmative Action reporting, and multi-state unemployment metrics.
Accurately prepare, process, and audit multi-state corporate payroll within HRIS/Payroll system.
Generate precise payroll-related cost allocations, financial analyses, and accounting reconciliations. Balance ledger reporting strings with Accounting Department parameters.
Interpret, track, and implement specialized payroll rules, premium pay, seniority metrics, and deduction profiles mandated under active Collective Bargaining Agreements (CBAs).
Manage and process court-ordered garnishments, multi-jurisdictional tax levies, and statutory deductions directly within Paycom infrastructure; coordinate external employment verifications.
Track, document, and administer complex Family and Medical Leave Act (FMLA) tracks, short-term disability allocations, military leaves, and workers' compensation absences.
Assist Human Resources in the processing of external multi-state unemployment claims and participate in employer fact-finding processes.
Maintain absolute operational confidentiality regarding personal identifiable data, clinical leave validations, and compensation metrics to preserve corporate trust.