Payroll & Benefits Manager

Uptown Providers PC • Tigard, OR

2d • $65,000 - $70,000 • Hybrid

About The Position

The Payroll & Benefits Manager is a results-oriented professional who serves as a key cross-functional leader across the HR and Accounting teams. This role fully owns the organizational payroll function while driving the strategic design, implementation, and management of employee benefits and compensation programs. Evolving from tactical execution to strategic architecture, this position balances hands-on payroll delivery with high-level data analysis to optimize our total rewards structures, control benefits costs, maintain compliance, and support employee retention across all clinic locations.

Requirements

• 3+ years of progressive experience directly managing multi-state payroll operations and corporate benefits programs (building upon foundational HR specialist experience).
• Deep proficiency with enterprise payroll/HRIS platforms, with a strong preference for ADP Workforce Now, alongside familiarity with accounting ecosystems like Xero.
• High-level competency in data manipulation, with advanced mastery of intricate spreadsheet operations, formulas, and data structuring.
• Strong, up-to-date knowledge of federal, state, and local employment regulations, FLSA exemptions, payroll taxation, and benefits statutes.
• Associate’s or Bachelor’s degree in Accounting, Business Administration, Human Resources, or a closely related field.
• Natural affinity for technology, working seamlessly across Mac and PC platforms, Google Workspace, and specialized business applications.
• Exceptional verbal and written communication skills, with a proven ability to distill dense payroll, financial, or benefit data into clear summaries for employees and executive leadership.
• Exemplary organizational skills with a proven capacity to manage complex timelines, balance changing organizational priorities, and execute complex corporate projects accurately and on time.

Responsibilities

• Fully own, prepare, and process accurate bi-monthly payroll cycles for hourly and salaried personnel.
• Maintain and audit employee profiles within the payroll/HRIS system to track real-time status adjustments, deductions, and pay rate changes.
• Process off-cycle updates, adjustments, and manual payroll checks in strict compliance with state regulations and company policies.
• Provide expert-level guidance and prompt resolutions for complex payroll, taxation, or deduction inquiries.
• Supervise all municipal, state, and federal payroll tax filings, ensuring local payroll tax registrations are appropriately maintained across evolving remote and hybrid work footprints.
• Lead the preparation and submission of annual Form 5500, EEOC reporting, and year-end tax compliance deliverables (including W-2 reconciliation).
• Direct regular internal audits on critical HR datasets, including turnover analysis, insurance look-back measurement periods, leave-of-absence tracking, premium collections, and 401(k) eligibility.
• Partner across departments to synthesize complex employment and payroll metrics into actionable leadership dashboards.
• Strategically evaluate, benchmark, and manage corporate benefit programs to ensure competitive positioning in the healthcare market.
• Act as the primary liaison for insurance brokers and third-party benefit administrators to drive annual renewal strategies, negotiate contracts, and optimize plan offerings.
• Work with HR Director to architect, refine, and maintain internal salary bands, geographic differentials, and incentive structures aligned with clinical and corporate performance goals.
• Assist with developing the annual open enrollment strategy, including configuration of systems, creation of communication materials, and processing updates.
• Direct rolling enrollments, life event updates, and separations. Ensure continuous compliance and accurate record maintenance.
• Direct reports are Payroll Specialist, Benefit Specialist, or HRIS administrator.

Benefits

• $65,000 - $70,000 / year DOE
• Employer contribution towards Medical, Dental, Vision Benefits
• Free Healthcare Services: AFC covers the costs of medical care for employees, spouses, and dependents when using our AFC clinics for health services
• 401k Enrollment, with 3% Employer Contribution
• 3 Weeks Paid Time Off
• Personalized Monthly Bonus program
• Hybrid work location schedule option

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: Associate degree