Payroll & Benefits Generalist

Polynt Group•Carpentersville, IL

2d•$80,000 - $120,000•Onsite

About The Position

The Payroll & Benefits Generalist will lead bi-weekly multi-state payroll processing for approximately 800 U.S. employees, ensuring accuracy and compliance with all relevant laws. This role also involves managing and overseeing all employee benefits programs, serving as the primary contact for inquiries and issue resolution, and managing benefits billing and reconciliation. Additionally, the Generalist will be responsible for HRIS management, ensuring data accuracy and collaborating on system updates and process improvements. The ideal candidate is highly organized, a problem-solver, and thrives in a fast-paced environment.

Requirements

7+ years of ADP payroll processing and benefits administration experience, multi-state and multi-site preferred.
Strong understanding of federal, state and local legislation as it relates to payroll and benefits.
Bachelor’s degree in business administration, human resources, or related field.
HRIS experience required (ADP Workforce now, SuccessFactors, etc.).
Excellent communication and interpersonal skills, oral and written.
Expertise with HR software and technology, Microsoft Office, Teams required.
Ability to stay highly organized and thrive in a fast-paced environment.
Exercises good judgement and decision-making ability.
Ability to prioritize and effectively anticipate and respond to issues.

Nice To Haves

CEBS certification a plus.
HR certification (SHRM or HRCI) and Payroll certifications preferred (CPP).

Responsibilities

Lead bi-weekly multi-state payroll processing for ~ 800 U.S. employees, including unionized sites, ensuring accuracy and compliance with federal, state, and local wage and hour laws.
Review and approve complex payroll transactions, including retroactive adjustments, off-cycle payments, and employment data changes in HRIS (ADP WFN and SAP).
Administer all payroll tax –related tasks (federal, state, local taxes, and UI tax).
Manage wage garnishments, tax levies, and related deductions.
Complete payroll reporting – e.g. compiling summaries of earnings, taxes, deductions, leave, disability and non-taxable wages, banking audits, etc.
Provide data and participate in internal/external audits – including but not limited to annual financial audits, Worker’s Comp audits, payroll tax audit, etc.
Compile and review payroll data for annual bonus payouts.
Support merger and acquisition activities to ensure payroll and benefits programs are integrated seamlessly for new entities.
Manage and oversee all employee benefits programs, including health, dental, vision, life, disability, and retirement plans.
Serve as primary contact for employee benefits inquiries and issue resolution.
Process benefits changes for life events, new hire, terminations, etc.
Project Manager for Annual Open Enrollment process including plan setup in ADP, vendor coordination and approving benefits changes in ADP.
Conduct monthly benefits billing reconciliation and payment processing for self-funded and fully insured plans; resolve discrepancies and maintain accurate records.
Collaborate with vendors on resolving discrepancies/issues, maintaining effective relationship, monitors performance and service agreement.
Lead 401k plan administration, including but not limited to making changes to contributions rate, loans payments, funding bi-weekly payroll contributions, reconcile and fund annual profit-sharing contributions.
Coordinate annual 401k audits and NDT testing by preparing reports, compiling documentation, and responding to auditors’ and TPA inquires.
Ensure accurate data entry and corrections in various HR systems (ADP, E-time).
Collaborate with cross-functional teams to implement HR system updates and process improvements related to structural changes.
Monitor and resolve system integration issues, including vendor file feeds and carrier connections; escalate critical issues as needed.
Prepare daily, weekly, monthly and annual internal and external reports.
Other duties, projects and responsibilities as assigned.