Payroll & Benefits Coordinator

Aspen Custom Trailers Inc.•Leduc, AB

About The Position

Aspen thrives on taking on the biggest heavy haul design and manufacturing challenges in North America. Ready to roll where others fear to tread, the Aspen approach is built on a foundation of tenacity, perseverance, and unwavering determination – just like the people who use them. Aspen is a growing business looking for people with energy, drive and passion to contribute to our team. We’re looking for a detail-oriented, people-focused Benefits & Payroll Administrator who thrives on accuracy, enjoys solving problems, and takes pride in delivering an exceptional employee experience. If Dayforce is your happy place, payroll deadlines motivate you, and benefits administration is second nature, you may be exactly who we're looking for. The Benefits & Payroll Administrator is responsible for the accurate and timely administration of payroll, employee benefits, and HRIS records using Dayforce. This position ensures compliance with applicable employment standards, payroll legislation, tax regulations, and company policies while providing exceptional service to employees across the organization. Working closely with Human Resources and Finance, this role supports the complete employee lifecycle, from onboarding through retirement or termination, ensuring employees are paid correctly and receive the benefits they deserve.

Requirements

Diploma or degree in Human Resources, Business Administration, Accounting, or a related field.
3–5 years of payroll and benefits administration experience.
Hands-on experience with Dayforce (Ceridian Dayforce).
Payroll compliance knowledge.
Strong understanding of employee benefit administration.
Advanced Microsoft Excel skills.
Exceptional attention to detail and accuracy.
Strong organizational and time management skills.
Excellent communication and interpersonal skills.
Ability to maintain strict confidentiality.

Nice To Haves

Payroll Compliance Practitioner (PCP) designation or equivalent.
Certified Payroll Manager (CPM) designation is considered an asset.
Experience in manufacturing or industrial environments.
Experience supporting multiple locations.
Knowledge of Canadian and/or U.S. payroll legislation.
HRIS implementation or systems administration experience.

Responsibilities

Process weekly, bi-weekly, or semi-monthly payroll accurately and on schedule using Dayforce.
Review, verify, and reconcile employee timecards and attendance records.
Process new hires, terminations, promotions, transfers, wage adjustments, bonuses, commissions, and retroactive pay.
Ensure payroll deductions, taxes, garnishments, and benefit premiums are processed accurately.
Prepare Records of Employment (ROEs), year-end tax documents, and payroll reporting.
Reconcile payroll accounts and investigate payroll discrepancies.
Maintain payroll records in accordance with company policies and legislative requirements.
Administer employee benefit programs including: Health & Dental, Vision Care, Life Insurance, Disability Programs, Retirement Savings Plans (RRSP/401(k)), Employee Assistance Program (EAP), Wellness Programs.
Coordinate benefit enrollments, changes, and terminations.
Liaise with insurance carriers and benefit providers.
Process leaves of absence and ensure continuation of benefits where applicable.
Respond to employee questions regarding benefit eligibility and coverage.
Audit benefit billing and reconcile invoices.
Maintain accurate employee records in Dayforce.
Perform HRIS audits to ensure data integrity.
Support system testing, updates, and new feature implementations.
Generate reports and dashboards for HR and leadership.
Assist with workflow improvements and system optimization.
Ensure compliance with: Employment Standards, Payroll legislation, Income tax regulations, Privacy legislation, Company policies.
Prepare payroll and benefits reports for Finance and HR.
Support internal and external payroll audits.
Maintain confidentiality of sensitive employee information.
Respond promptly to payroll and benefit inquiries.
Educate employees on benefit programs and payroll processes.
Assist employees with Dayforce self-service.
Deliver professional, confidential, and customer-focused service.