Payroll & Benefits Coordinator

The Institutes • Malvern, PA

2d • Onsite

About The Position

The Payroll & Benefits Coordinator is responsible for the accurate and timely administration of payroll and employee benefits programs while providing critical administrative support to the Human Resources function. This position serves as a key resource for employees regarding payroll, benefits, and HR-related inquiries and helps ensure compliance with company policies and applicable employment regulations. In addition to payroll and benefits responsibilities, the role will support a variety of HR administrative tasks, projects, and employee lifecycle activities as assigned.

Requirements

• Bachelor’s degree required
• Minimum of 2 years of payroll, benefits administration, HR coordination, or related experience
• Strong understanding of payroll processes and benefits administration
• Working knowledge of employment laws and HR best practices
• Proficiency in Microsoft Office, particularly Excel
• Excellent attention to detail and high level of accuracy
• Strong organizational and time-management skills
• Strong interpersonal, customer service, and communication skills
• Ability to take initiative and problem-solve
• Ability to handle confidential information with discretion and professionalism
• Ability to prioritize multiple responsibilities in a fast-paced environment

Nice To Haves

• Experience with HRIS, payroll, and benefits administration systems preferred

Responsibilities

• Process semi-monthly payroll accurately and on schedule.
• Review timesheets, earnings, deductions, and other payroll data for accuracy.
• Process payroll-related changes, including hires, terminations, compensation changes, and deductions.
• Coordinate payroll issue resolution and respond to employee payroll inquiries.
• Maintain payroll records and ensure compliance with federal, state, and local regulations.
• Administer employee benefit programs, including medical, dental, vision, life insurance, disability insurance, retirement plans, and leave programs.
• Coordinate employee enrollment, changes, and terminations in benefit plans.
• Serve as the primary point of contact for employee benefits questions.
• Assist with annual open enrollment activities, employee communications, and benefit education.
• Maintain benefit records and ensure compliance with applicable regulations.
• Support onboarding and offboarding processes, including preparation of paperwork and system updates.
• Assist with new hire orientation and employee communications.
• Maintain accurate and confidential employee personnel files and HR records.
• Manage HR documentation, forms, and recordkeeping requirements.
• Support employee leave tracking and related documentation.
• Assist with employment verifications and other employee requests.
• Generate HR reports and assist with audits and compliance activities.
• Support employee recognition and engagement initiatives to foster a positive workplace culture.
• Assist with special HR projects and initiatives as assigned.
• Ensure compliance with company policies and employment laws related to payroll, benefits, and HR administration.
• Maintain confidentiality of employee information and sensitive data.
• Assist with internal and external audits.
• Support HR metrics reporting and data analysis efforts.

Benefits

• 401(k) plan with company contribution up to 16%
• Generous time off package that includes paid vacation, personal, sick, and holidays
• Paid maternity and parental leave
• Tuition reimbursement
• Medical, dental, vision, and prescription coverage
• Free lunch every day when working on campus
• Onsite fitness center
• A beautiful 1.25-mile walking path

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level