Payroll, Benefits & Compliance Specialist

EPIC Health System LLC • Southfield, MI

10d • Onsite

About The Position

EPIC Health is seeking an experienced Payroll, Benefits & Compliance Specialist to support payroll processing, benefits administration, HR compliance, and employee lifecycle processes across a growing, multi-site healthcare organization operating in multiple states. The role requires accuracy, confidentiality, attention to regulatory requirements, and the ability to manage multiple priorities while partnering with employees, managers, payroll, benefits vendors, Finance, HR leadership, and department leaders.

The specialist administers and audits multi-state payroll and employee benefits, researches and monitors employment requirements, maintains compliance documentation and employee records, supports onboarding and offboarding, and responds to employee questions. The role also maintains HR and payroll data in ADP Workforce Now and other systems, develops Excel reports and tracking tools, supports audits and system implementations, and identifies opportunities to improve and standardize processes. Background checks are required.

Requirements

• Bachelor's degree in Human Resources, Business Administration, Accounting, or a related field, or an equivalent combination of education and experience.
• At least 3 years of experience in payroll, benefits, HR operations, or a related field.
• Experience with multi-state payroll and HR compliance.
• Strong understanding of payroll processing, benefits administration, and employment compliance.
• Experience researching and applying state-specific employment and payroll requirements.
• Strong attention to detail and ability to identify discrepancies and compliance risks.
• Proficiency with Microsoft Office, particularly Excel.
• Strong organizational, analytical, and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to handle confidential employee and payroll information with discretion.
• Ability to manage multiple priorities and meet strict deadlines.

Nice To Haves

• Experience with ADP Workforce Now or similar payroll/HRIS platforms.
• Experience in healthcare, multi-site, or rapidly growing organizations.
• Experience administering benefits and working directly with benefits brokers and carriers.
• Knowledge of federal and state employment regulations.
• Experience with HR audits, compliance reporting, and regulatory filings.
• Experience with ACA, COBRA, FMLA, ERISA, HIPAA, and state leave requirements.
• SHRM-CP, SHRM-SCP, PHR, or another relevant certification.

Responsibilities

• Process and audit multi-state payroll to ensure accurate and timely compensation.
• Review wages, deductions, overtime, bonuses, PTO, reimbursements, employee changes, and payroll records; reconcile discrepancies and maintain documentation.
• Research and monitor state-specific payroll, employment, wage-and-hour, leave, and benefits requirements.
• Partner with Finance and HR leadership to resolve payroll issues and ensure accurate reporting.
• Support payroll tax filings and respond to payroll-related agency notices and inquiries.
• Administer employee benefits throughout the employee lifecycle, including enrollments, qualifying life events, changes, terminations, and open enrollment.
• Coordinate with benefits brokers, carriers, and vendors to resolve employee issues.
• Audit benefit deductions, carrier invoices, eligibility, and employer and employee contributions; monitor contribution changes, catch-up contributions, and applicable IRS limits.
• Ensure benefits are administered consistently in accordance with plan requirements and applicable regulations.
• Monitor federal, state, and local employment requirements affecting payroll, benefits, and HR operations.
• Maintain compliance calendars, trackers, and documentation for required filings and deadlines; support employment and benefits reporting, audits, and regulatory requests.
• Maintain accurate employee records and required documentation; identify potential compliance gaps and promptly escalate issues to HR leadership.
• Assist in developing and maintaining HR policies, procedures, and SOPs; stay current on regulatory changes and communicate relevant updates to HR leadership.
• Support onboarding and offboarding, I-9 verification, employment eligibility processes, and required employment documentation.
• Process employee status, transfer, compensation, benefit, and termination changes.
• Respond to employee questions regarding payroll, benefits, leave, deductions, and HR policies; partner with HR and department leaders to resolve employee issues and ensure consistent policy application.
• Maintain confidential employee information and appropriately handle sensitive records.
• Maintain accurate employee and payroll data in ADP Workforce Now and other HR systems.
• Develop and maintain Excel reports and tracking tools for payroll, benefits, compliance, and HR metrics.
• Identify opportunities to automate, standardize, and improve payroll and HR processes.
• Assist with HRIS and payroll system implementations, enhancements, and testing.
• Support audits and provide requested payroll, benefits, and compliance documentation.

Benefits

• Medical, dental, and vision benefits.
• Disability and life insurance.
• 401(k) retirement plan.
• Paid time off and holiday pay.
• Professional development and ongoing training.
• Supportive, collaborative, and team-oriented environment.
• Opportunity for career growth within a rapidly expanding healthcare organization.
• Competitive compensation.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level