Payroll/Benefits Administrative Assistant

Town of Oxford•Oxford, MA

2d•Onsite

About The Position

The Town of Oxford is looking for a Payroll/Benefits Administrative Assistant. This position requires experience in the areas of payroll processing, benefit administration, payroll deductions, FMLA leave administration, reconciling adjustments, retirement plans, Section 125, disability benefit administration, and enrollment in benefits. This position is responsible for the accurate processing of the Town’s biweekly payroll.

Requirements

Five (5) to Seven (7) years of municipal payroll and benefits administration
Bachelor’s degree in business administration, finance, or accounting preferred or an equivalent combination of education and experience
Knowledge of Harpers Payroll processing required
Understanding Social Security, Medicare, and Benefit Administration
Proficiency in Microsoft Office, Excel, and payroll software programs
Experience in Municipal Payroll Processing
Valid driver's license, some local travel required
Demonstrated professionalism, strong interpersonal and communication skills, written skills, sensitivity to employee concerns/issues, and absolute ability to maintain confidentiality.
Excellent organizational skills, ability to meet deadlines and schedules for multiple projects and assignments.
Strong numerical aptitude and attention to detail
Excellent customer service skills with the ability to remain patient under stressful situations and work effectively with a diverse range of employees
Must be able to interpret and make appropriate decisions and exercise independent judgment

Responsibilities

Responsible for the preparation and processing of biweekly payroll; review and ensure accuracy of approved timesheets; track and deduct all garnishments and other special payroll deductions
Responsible for the coordination efforts between payroll, human resources, and other departments to ensure proper flow and maintenance of employee data (including preparation/distribution of detailed reports, e.g., leave balances)
Monitor submissions of approved timesheets, ensure valid data transfers to/from payroll service
Establish/maintain employee records; ensure that employee changes are entered correctly and made on a timely basis
Comply with Federal/State/local regulations
Manage Workers Compensation and Injury on Duty claims
Coordinate daily benefits processing, including enrollments, terminations, and claims
Advise and inform employees of the details of the Town's benefit programs
Resolve benefit-related issues and respond to queries and requests in a timely manner
Administer COBRA, Unemployment, and all correspondence upon employee termination
Process health insurance and benefit billing on monthly basis. Make sure benefits balance between what is received and paid out
Interact with the Chief Financial Officer and Payroll Service regarding the Town's bi-weekly payroll processing to ensure that all payments, benefits and accruals are appropriate, accurate, and audited
Administers all employee benefit programs, including health, dental, vision, flexible health care spending, life/disability insurance, retirement, section 403 (b) & 457 (b) plans. Responsible for communication of benefit plan features to employees and for resolving problems encountered in obtaining benefits.
ACA Reporting and issuance of W-2s for all employees
Act as a primary point of contact for employee inquiries, ensuring smooth enrollment, accurate record-keeping, and compliance with regulations.
Processes vouchers including federal and state taxes, wage garnishments, deferred compensation, and union dues
Administers the Flexible Spending Plans and Health Insurance Opt. Out programs