Payroll Administrative Support Assistant

University of Guelph • Guelph, ON

2d • Onsite

About The Position

This temporary full-time position, from 08/04/2026 to 08/03/2027, provides dedicated administrative support to Student Affairs divisions during the transition to the University’s UKG time and scheduling system. The primary focus is supporting Athletics’ high-volume part-time employee payroll-entry needs, as Athletics employs approximately 650 part-time employees. The role involves entering employee hours into UKG based on reports from iWork or other 3rd party scheduling software, ensuring accurate and timely payroll processing. Additionally, the position offers general HR administrative support, including recruitment administration, vacation balance reconciliation, employee file maintenance, and processing routine employee changes. The successful candidate will also contribute to Athletic and Recreation’s Safe Sport, Indigenization, Equity, Diversity, Inclusion, and community building efforts.

Requirements

• One year Community College coupled with a minimum of one year previous related administrative experience.
• Ability to handle confidential employee information with discretion and professionalism.
• Demonstrated accuracy in data entry and record keeping.
• Ability to manage repetitive, detail-oriented work while maintaining focus and quality.
• Ability to meet recurring payroll deadlines and manage time-sensitive tasks.
• Strong organizational and time-management skills.
• Ability to follow established procedures and escalate issues appropriately.
• Comfort learning new software systems and adapting to process changes.
• Ability to work independently while also collaborating with HR, payroll, and departmental staff.
• Strong computer skills and familiarization with payroll or other HR software and Microsoft Office Applications.

Nice To Haves

• Basic understanding of payroll, scheduling, or employee time-entry processes.

Responsibilities

• Enter employee hours into UKG based on reports generated from iWork or other 3rd party scheduling software.
• Ensure accurate and timely payroll processing for each pay period.
• Provide general HR administrative support to Student Affairs divisions.
• Assist with recruitment administration.
• Reconcile vacation balances.
• Maintain employee files.
• Process routine employee changes in the University’s HR system.
• Support and enhance Athletic and Recreation’s Safe Sport, Indigenization, Equity, Diversity, Inclusion and community building efforts, actions and initiatives.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree