Payroll Associate

Aston Carter•Mississauga, ON

4d•CA$20 - CA$25•Onsite

About The Position

The Temporary Payroll Associate (ROE Specialist) supports the Canadian Payroll team with a primary focus on the accurate and timely creation and submission of Records of Employment (ROEs) to Service Canada. This role manages both manual and system-generated ROEs in Oracle Fusion Cloud, ensures compliance with Canadian payroll legislation and internal policies, and provides broader payroll support as needed. The position offers exposure to in-house payroll operations, a collaborative team environment, and the potential for contract extension.

Requirements

1–3 years of Canadian payroll experience, including direct exposure to ROE processing.
Strong understanding of Service Canada ROE requirements and Canadian employment standards.
Hands-on experience with HRIS and payroll systems, with a preference for Oracle Fusion Cloud.
Proficiency with Excel, including the use of VLOOKUPs and pivot tables.
High attention to detail and accuracy in all payroll and ROE-related tasks.
Strong organizational and time management skills with the ability to meet strict deadlines.
Solid problem-solving and analytical skills to investigate and resolve payroll and ROE discrepancies.
Effective written and verbal communication skills to interact with employees, HR, and payroll stakeholders.
Ability to collaborate in a team-oriented environment and contribute to a positive workplace culture.
Working knowledge of Canadian payroll legislation and compliance requirements.

Nice To Haves

Payroll Compliance Practitioner (PCP) designation or active progress toward completion.
Experience working in a high-volume payroll environment.
Familiarity with complex or large organizational payroll structures.
Previous experience with Oracle Fusion Cloud in a payroll context.
Experience supporting in-house payroll operations.
Demonstrated ability to handle multiple priorities and adapt to changing business needs.
Track record of maintaining strong compliance with internal and regulatory standards.
Comfort working with data, reports, and audit trails in a payroll or HRIS environment.

Responsibilities

Create, review, and submit Records of Employment (ROEs) to Service Canada in a timely and accurate manner.
Process ROEs using both manual entry and the Oracle Fusion Cloud payroll system.
Ensure all ROE submissions comply with Service Canada regulations, timelines, and internal policies.
Investigate and resolve discrepancies related to insurable earnings, hours, and separation reasons.
Maintain accurate documentation and audit trails for all ROE transactions.
Respond to internal ROE-related inquiries from HR, payroll, and leadership stakeholders.
Support payroll processing activities for Canadian employees as required.
Assist with payroll data entry, validations, and reconciliations to ensure accurate payroll runs.
Address employee inquiries related to pay, deductions, and employment status in a professional and timely manner.
Support internal and external payroll audits and reporting requirements.
Collaborate closely with payroll team members to ensure smooth and compliant payroll operations.
Manage high volumes of ROE requests efficiently, especially during periods of increased activity such as terminations, layoffs, and seasonal changes.
Maintain strong adherence to internal controls and regulatory standards in all payroll and ROE activities.
Demonstrate flexibility by supporting broader payroll functions beyond ROE processing when needed.