Payroll Assistant

Ornge • Mississauga, ON

5d • Hybrid

About The Position

Ornge is seeking a motivated and detail-oriented Payroll Assistant to join their high-performing Finance team. This role is ideal for someone early in their payroll career who wants hands-on experience, to learn from seasoned professionals, and to make an immediate impact. The Payroll Assistant will support a busy payroll function, gain exposure to real-world payroll processing, union and non-union environments, reconciliations, benefits, and year-end activities. The position involves working closely with the Payroll Coordinator team, participating in live payroll cycles, and building a strong foundation for a long-term payroll career. This is a hands-on role where accuracy, teamwork, and reliability are essential, offering a steep and rewarding learning curve.

Requirements

• Post-secondary diploma or degree in Business, Accounting, Payroll, or a related field, or an equivalent combination of education and hands-on payroll experience.
• 1–2 years of payroll experience, ideally in a payroll assistant or support role.
• First-level Payroll Professional certification (NPI) completed or in progress.
• Solid understanding of basic payroll concepts and basic accounting, including reconciliations.
• Comfortable working with tight payroll timelines and fixed deadlines; flexibility to occasionally stay after hours during peak periods is required.
• Strong attention to detail and accuracy.
• Proficiency with Microsoft Excel (intermediate level for reconciliation tasks) and confidence using the MS Office Suite.
• A proactive, eager-to-learn mindset - you take initiative and look for ways to support the team.
• Able to work both independently and collaboratively in a fast-paced environment.

Nice To Haves

• Experience with payroll systems is an asset (ADP WFN preferred, but not required).

Responsibilities

• Support the Payroll team with day-to-day payroll processing, including previewing and auditing payroll timesheets to ensure accuracy.
• Assist with reconciliations, including benefits premiums, union dues, deductions, and basic accounting reconciliations.
• Help prepare and process payment requisitions and support accurate employee deductions and adjustments.
• Support payroll reporting, documentation, and maintaining clear, well-organized records.
• Provide support during peak payroll periods, audits, HRIS initiatives, vacations, and year-end activities.
• Monitor and respond to basic payroll inquiries, escalating or collaborating as needed to resolve discrepancies.
• Take initiative to identify issues, ask questions, and contribute ideas to improve payroll processes.

Benefits

• Comprehensive Health and Dental Benefit Plan.
• 24/7 Employee and Family Assistance Program.
• Premium Defined Benefits Pension Plan Optional Enrollment.
• PERKS! Employee Promotional Programs relating to personal phone plans, furniture, home/car insurance, travel, fitness, attractions and more!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree