Payroll Assistant

Camarena Health•Madera, CA

9h•Onsite

About The Position

The Payroll Assistant is responsible for biweekly payroll in ADP software and related schedules; in charge of recording and reconciling cash; backup with increasing responsibility for general ledger detail. With substantial initiative and minimal guidance, provides special project support to Chief Financial Officer, including data collation, manipulation, analysis, and the writing of reports complete with independent recommendations and sound judgment.

Requirements

AA or AS Degree in business or accounting.
Experience with ADP payroll processing software.
Experience or a two-for-one basis may be used to waive degree requirements.
Experience to include some management and training responsibilities.
Analytical skills for researching and compiling complex projects, data.
Mathematical accuracy, attention to detail, alertness to detect error in records, data, and research.
Well organized; ability to establish or correct order in project and paper flow.
Effective team player.
Positive, proactive communication skills
Computer skills; knowledge of Lotus 1-2-3 and WordPerfect.
Must be able to move up to 20 pounds and push up to 50 pounds (on wheels).
Must be able to hear staff on the phone and those who are served in-person, and speak clearly in order to communicate information to clients and staff.
Must be able to have vision that is adequate to read memos, a computer screen, personnel forms clinical and administrative documents.
Must have high manual dexterity.
Must be able to reach above the shoulder level to work, must be able to bend, squat and sit, stand, stoop, crouching, reaching, kneeling, twisting/turning fingering and feeling.

Responsibilities

Prepares bi-weekly payroll in ADP software and other related schedules.
Verifies time cards for accrued sick and vacation hours; encourages employee compliance with correct time record processes.
Organizes and maintains current training curriculum.
Prepares bi-weekly sick and vacation accrual balances for all staff and supervisors.
Prepares employment verification forms as needed.
Prepares allocation spreadsheets monthly and quarterly.
Assures accuracy of quarterly and annual Payroll tax filings.
Prepares quarterly Site Reports for State.
Responsible for entering all new hire / employee changes.
Prepares minutes for Finance Committee.
Records all cash entries (cash receipts, transfers).
Assists in balancing balance sheet accounts.
Prepares all grant billings.
Covers telephone calls for other Fiscal and Administrative Staff as necessary.
Collects and analyzes statistical data as needed.
Prepares reports for Executive Director, Chief Financial Officer, and management team as needed, with minimal input and substantial initiative, using sound judgment, research, and complete with recommendations for course of action when appropriate.
Various other duties as assigned by Supervisor and Department Head. Duties and responsibilities may be added, deleted, or changed at any time at the discretion of management, formally or informally, either verbally or in writing.