Payroll Assistant
Team Clean Inc.•Philadelphia, PA
•Onsite
About The Position
Team Clean, Incorporated is seeking a detail-oriented Payroll Assistant to support weekly payroll operations for a multi-site workforce. This role assists with payroll processing, compliance, union reporting, and employee support while ensuring accuracy and timeliness under the direction of the Payroll Manager/HR team.
Requirements
- 1–2 years of payroll, administrative, or related experience preferred
- Experience with ADP Workforce Now and/or E-Time systems required
- Basic understanding of payroll processing, deductions, and compliance
- Strong attention to detail and ability to maintain confidentiality
- Strong communication and organizational skills
- High school diploma required
Nice To Haves
- payroll coursework or certification a plus
Responsibilities
- Assist with weekly payroll processing for 500+ employees across multiple worksites
- Review and verify timesheets, hours worked, and job codes
- Validate timekeeping entries daily to support payroll deadlines
- Assist in reviewing overtime, shift differentials, and pay adjustments
- Support payroll register reviews to ensure accuracy before submission
- Maintain payroll calendar and assist with internal communication
- Support compliance with the Fair Labor Standards Act and applicable wage laws
- Assist with maintaining payroll records for audits and reporting
- Provide documentation support for audits, unemployment claims, and reviews
- Help maintain accurate wage classifications and employee records
- Assist with applying union payroll requirements, including dues deductions and remittances, benefit contributions, and PTO/vacation tracking
- Support processing of union dues and required payments
- Help resolve basic payroll discrepancies with union employees
- Maintain employee payroll deductions (health, dental, vision, 401(k), etc.)
- Assist with benefit remittances and reconciliation support
- Track PTO, sick time, and leave balances
- Assist with payroll tax processing and reporting
- Support preparation of payroll reports, including weekly payroll summaries, W-2 processing support, union dues reports, 401(k) reporting, and General Ledger (GL) support
- Assist with payroll reconciliations and audits
- Process and track wage garnishments, child support, and other deductions
- Ensure timely and accurate entry of legal orders
- Utilize ADP Workforce Now and E-Time systems for payroll processing
- Assist with data entry, audits, and system updates
- Support training of employees on timekeeping procedures
- Respond to employee payroll inquiries in a timely manner
- Assist with resolving pay discrepancies and missing hours
- Provide employment verifications as needed
Benefits
- Medical, Dental, Vision, and Prescription Coverage
- Short-Term Disability
- 401(k) Plan
- Paid Vacation and Sick Time
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
11-50 employees
