Payroll Assistant
Paper Trails Payroll•Kennebunk, ME
•Onsite
About The Position
Paper Trails is hiring a part-time Payroll Assistant to join our team in Kennebunk. We're a full-service payroll, HR, and human capital management firm - recognized as a "Best Place to Work in Maine" - serving small and mid-sized businesses across Maine and New England. This is a great fit if you're an organized, detail-oriented person who enjoys structured office work, wants meaningful part-time hours that fit around school pickup or other commitments, and likes the idea of being part of a team that genuinely takes care of its clients (and its people).
Requirements
- 2+ years in an administrative or office support role
- Strong attention to detail and a knack for accurate data work
- Excellent communication skills and a genuine customer-service mindset
- Comfort learning new software, including modern AI tools
Nice To Haves
- Experience with payroll or HR systems is a plus, not a requirement - we'll train the right person
- Background in accounting, business, or HR a plus
Responsibilities
- Answer and direct incoming calls in a professional, friendly way
- Manage our daily payroll distribution (printing, packing, mailing)
- Help clients with basic payroll system questions - report requests, password resets, navigation, light troubleshooting
- Enter and maintain employee data: new hires, pay rate changes, direct deposits, W-4 updates, and more
- Assist with PTO/accrual reconciliations, workers' comp audit reports, and monthly reporting
- Support administrative projects and general office operations
Benefits
- $20 $25/hour DOE
- A consistent Monday Thursday daytime schedule
- Annual bonuses and profit sharing based on company performance
- Up to 40 hours of paid time off annually plus federal holidays
- 401(k) with company contribution after 1,000 hours of service
- A friendly, in-office team in downtown Kennebunk
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
Upload and Match Resume
What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
