Payroll Assistant I - Hybrid Chicago Loop Office

NORC at the University of Chicago • Chicago, IL

2d • Hybrid

About The Position

Join NORC at the University of Chicago as our newest Payroll Assistant I. This position is responsible for assisting with all payroll-related activities required to produce, balance, distribute and post the NORC hourly and staff payroll. This is a hybrid role based in our Chicago Loop office, with a minimum of six days per month in the office. Work hours are typically 8am-5pm.

Requirements

• High school diploma or equivalent.
• Experience processing high-volume payroll, 1 year preferred.
• Proficiency with ADP Enterprise EV6 preferred.
• Proficiency with Microsoft Excel, Word, and spreadsheet preparation skills.
• Excellent communication skills, must be customer service oriented.
• Attention to detail, tact, discretion, and dependability, and excellent organizational skills.
• Ability to follow-up on complex and detailed work activities.
• Ability to maintain a high degree of confidentiality.
• Ability to troubleshoot problems, multi-task, and prioritize in a fast-paced work environment.
• Ability to maintain a high degree of sensitivity to payroll-related deadlines and commitment to ensure that all deadlines are met.
• Qualified applicants must be eligible to work in the U.S. We regret that we are unable to offer visa sponsorship for this position.

Responsibilities

• Process and transmit biweekly payroll for all NORC employees.
• Coordinate weekly labor posting; maintenance and upkeep of Time & Expense; and distribution of various labor reports
• Download master files, project tasks and labor codes into Time and Expense.
• Assist managers and budget monitors in resolving various labor related issues.
• Assist regional/field managers in setting up FI’s in various time-sheet groups which changes with each project.
• Assist regional/field managers and HR in activating new hires and rehires.
• Maintain all payroll files and reports.
• Monitor and maintain payroll related general ledger accounts.
• Analyze several accounting/payroll related accounts monthly.
• Monitor completion of electronic timesheets and weekly time-cards for staff and field employees.
• Handle all garnishments, wage assignments and child support including setup, notification, answer and file upkeep.
• Prepare related internal control reports.

Benefits

• Generously subsidized health insurance, effective on the first day of employment
• Dental and vision insurance
• A defined contribution retirement program, along with a separate voluntary 403(b) retirement program
• Group life insurance, long-term and short-term disability insurance
• Benefits that promote work/life balance, including generous paid time off, holidays; paid parental leave, bereavement leave, tuition assistance, and an Employee Assistance Program (EAP).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED