Payroll and Labor Allocation Administrator

Center For Family Life in Sunset Park • Brooklyn, NY

3d • Onsite

About The Position

Center for Family Life in Sunset Park (CFL) is seeking a detail-oriented and collaborative Payroll and Labor Allocation Administrator to join their Human Resources team. This role is responsible for ensuring accurate and timely payroll processing, labor allocation management, and payroll-related reporting. The administrator will work closely with the Finance team, supervisors, and employees to maintain the integrity of payroll data, labor distributions, and compliance with organizational policies and funding requirements.

Requirements

• Minimum 2–3 years of payroll, accounting, finance, or related administrative experience.
• Experience with payroll systems and timekeeping platforms; Paylocity experience is a plus.
• Strong proficiency in Microsoft Excel, including data analysis and reconciliation.
• Excellent attention to detail and commitment to accuracy.
• Strong organizational and problem-solving skills.
• Ability to handle confidential information with discretion and professionalism.
• Effective written and verbal communication skills.
• Experience working in a nonprofit environment and with grant-funded labor allocations is preferred.

Nice To Haves

• Associate’s or Bachelor’s degree in Accounting, Finance, Human Resources, Business Administration, or a related field preferred.

Responsibilities

• Process biweekly payroll accurately and in accordance with established payroll procedures and deadlines.
• Perform batch payroll updates and other payroll-related data changes.
• Manage payroll corrections, off-cycle payments, retroactive adjustments, and other payroll-related transactions.
• Respond to employee inquiries regarding payroll, timekeeping, and compensation matters.
• Ensure employee schedules, timesheets, and payroll records are complete and accurate before payroll processing.
• Monitor, update, and maintain payroll tax codes, deductions, and withholding configurations to ensure compliance with federal, state, and local requirements.
• Review and process labor allocation updates based on approved Personnel Change Forms (PCFs).
• Maintain accurate employee labor allocations across programs, grants, and funding sources.
• Reconcile discrepancies between schedules, timesheets, payroll records, and labor allocations.
• Support supervisors and program staff in ensuring labor allocations are properly reflected in payroll records.
• Prepare and support payroll-related reports, data analysis, and information requests.
• Coordinate and communicate payroll-related updates, corrections, labor allocation changes, and personnel actions with BTQ, CFL's outsourced financial management partner to ensure accurate payroll processing and financial reporting.
• Assist with payroll audits by gathering, organizing, and maintaining supporting documentation.
• Collaborate with Finance and HR staff to ensure compliance with organizational policies, grant requirements, and applicable labor regulations.
• Support payroll reconciliations, employer contribution processing, and related financial reporting activities.

Benefits

• Medical, dental, vision, and life insurance benefits
• Opportunity to participate in additional voluntary life insurance
• Disability insurance
• Flexible spending account
• 403(b) retirement plan, including employer match and employer non-elective contribution
• 12 holidays
• 2 floating holidays
• Up to 20 paid vacation days per year
• One sick day per month

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree