Payroll and HR Coordinator

Vital Chemicals USA LLC•Fremont, CA

16h

About The Position

We are seeking a detail-oriented and organized Payroll and HR Coordinator to manage a primary responsibility for running multiple payroll schedules, payroll reporting, and HRIS administrative functions while assisting HR operations. This role will ensure accurate and timely payroll processing while partnering closely with internal HR team and the payroll provider.

Requirements

Bachelor’s degree in Human Resources, Business Administration, or related field (or equivalent experience)
2–5 years of payroll processing experience
Experience managing multiple payroll cycles and multiple states preferred
Familiarity with payroll systems and HRIS platforms
Strong Excel and data reporting skills
High attention to detail and strong organizational skills
Knowledge of payroll regulations and employment laws
Excellent communication and problem-solving skills

Nice To Haves

Experience working with external payroll providers (e.g., ADP, Paychex, or similar)
Experience with multi-state payroll processing
Payroll Certification is a plus but not required

Responsibilities

Run and manage multiple payroll schedules ensuring accuracy and timeliness
Process end-to-end payroll, including earnings, deductions, bonuses, and adjustments
Coordinate closely with payroll providers and applicable internal teams
Review and validate payroll data prior to submission and approval
Ensure compliance with federal, state, and local payroll regulations
Investigate and resolve payroll discrepancies and employee inquiries
Prepare and maintain payroll-related reports, including audits, reconciliations, and variance analysis
Generate reports for internal stakeholders, finance, and compliance purposes
Support month-end and year-end payroll activities, including tax reporting and filings
Track and report on payroll metrics and trends
Maintain accurate employee records and HRIS data between multiple systems
Support onboarding and offboarding processes, including system updates and documentation
Assist with benefits administration and employee data changes impacting payroll
Ensure compliance with company policies and employment regulations
Provide general administrative support to the HR function
Serve as a point of contact for payroll and HR-related employee questions
Provide guidance on payroll, deductions, and benefits-related inquiries
Support HR programs and process improvements
Ad-Hoc duties as needed