Payroll and Contract Supervisor
About The Position
The Payroll & Contracts Supervisor is responsible for the day-to-day oversight of payroll operations and contract/grant financial management. This role supervises the Payroll and Billing Specialist and Grant Accountants, ensuring accurate, timely, and compliant financial processes. The position ensures adherence to federal, state, local, and funding requirements while maintaining strong internal controls. This role partners closely with Human Resources, Finance, and Program leadership to support effective financial management, payroll forecasting, and contract management. In addition to the duties and requirements listed below, YFA expects employees to be committed to incorporating principles of trauma-informed care in all areas of service delivery. Commitment to these principles is demonstrated through active participation in agency-required trainings, use of trauma-informed practices, and understanding that trauma-informed environments require cultural sensitivity and an emphasis on a safe and respectful environment for all.
Requirements
- Supervisory experience required
- Strong understanding of ADP payroll software and SAGE accounting systems
- Excellent attention to detail
- Strong organizational skills
- Ability to manage multiple priorities and meet deadlines
- Ability to work well under pressure
- Ability to travel on an occasional basis
Nice To Haves
- 4-year degree in accounting or business
- 5 years’ experience
- Non-profit experience preferred
- Experience in a government or non-profit agency
Responsibilities
- Oversee financial records for all grants, contracts, and revenue sources; develop and maintain expertise in funding requirements and compliance standards
- Prepare and submit financial reports in accordance with contractual and regulatory requirements
- Reconcile grant billings to the general ledger monthly to ensure accuracy and completeness
- Prepare and record monthly journal entries related to revenue recognition, billings, accruals, and disallowances
- Support month-end closing activities, including journal entries and reconciliations
- Assist in the preparation of internal and external financial reports
- Ensure timely and accurate recording of all financial transactions
- Review contract reconciliations monthly to ensure accuracy and completeness
- Support the development and ongoing review of departmental budgets and spending plans
- Analyze financial trends and key performance metrics, providing actionable insights into leadership
- Assist with year-end audit preparation and serve as a point of contact for external auditors
- Maintain strong internal controls by consistently applying established financial policies and procedures
- Protect organizational integrity by safeguarding confidential financial and operational information
- Oversee payroll operations to ensure timely, accurate, and compliant processing
- Review payroll reports, earnings, deductions, and benefit allocations for accuracy
- Ensure compliance with applicable wage and hour laws, tax regulations, and organizational policies
- Coordinate with HR on employee data, changes, and benefit administration
- Review benefit reconciliations monthly to ensure accuracy and completeness
- Maintain and enhance accounting operations by recommending and implementing process improvements
- Conduct research and analysis for special projects to support departmental goals
- Perform additional responsibilities and special assignments as directed by
- Supervise Payroll Specialist and Grant Accountants
- Develop and maintain standard operating procedures (SOPs)
Benefits
- Trauma-informed care training
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What This Job Offers
Job Type
Full-time
Career Level
Manager
