Payroll and Compliance Specialist

Titanium Healthcare • Garden Grove, CA

16h • $33 - $38 • Hybrid

About The Position

The Payroll & Compliance Specialist plays a critical role in ensuring accurate, timely, and compliant payroll processing across Titanium Healthcare. This position is responsible for supporting payroll administration, timekeeping review, audit readiness, payroll corrections, and employee pay support while helping strengthen wage-and-hour compliance practices throughout the organization.
This role will serve as a key operational partner between people operations, leaders, employees, and finance, with a strong focus on timecard accuracy, documentation, reporting, and payroll process integrity. The ideal candidate is highly detail-oriented, organized, comfortable managing large amounts of data, and confident navigating sensitive payroll and compliance matters in a fast-paced healthcare environment.

Requirements

• High school diploma/GED required
• Minimum 3+ years of payroll processing or payroll administration experience
• Strong understanding of payroll practices, wage-and-hour compliance, and timekeeping processes
• Experience reviewing timecards, payroll audits, and payroll corrections
• Experience with HRIS, payroll, and timekeeping systems
• Distraction-free home workspace with a secure internet connection
• Fluent in English
• Strong written and verbal communication skills
• Ability to communicate clearly in-person, by phone, and electronically
• Adequate hearing and vision (with corrective devices if necessary) to conduct interviews and documentation
• Ability to identify problems and use logic and related information to develop and implement solutions
• Excellent organizational skills and attention to detail
• Ability to lift, carry, push, or pull up to 20–25 pounds (e.g., laptop bag, forms, mobile equipment)
• Must be able to remain in a stationary position
• Must be able to move around an office setting
• Ability to travel to the office on hybrid workdays, attend meetings, and other events as required or requested
• Ability to maintain professionalism and safety in diverse environments
• Ability to work independently while managing multiple deadlines and competing priorities
• Calm and professional under pressure
• Frequent use of computers, keyboard, and handheld/mobile devices
• Ability to type for extended periods
• Competent with computers, email, virtual platforms, and Microsoft Office based programs
• Advanced proficiency in Word, Excel, and PowerPoint, with the ability to document, report, analyze data, identify trends, and present findings in a clear and actionable manner
• Process-oriented with strong follow-through
• Comfortable addressing inconsistencies and asking questions
• Analytical mindset with strong problem-solving ability
• Able to build collaborative working relationships, influence, and coach leaders across the organization
• Takes ownership of work and demonstrates strong accountability
• Commitment to maintaining confidentiality
• Excellent judgment, discretion, and ability to handle sensitive and confidential matters

Nice To Haves

• Associate degree preferred
• Bachelor’s degree in accounting, finance, business administration, human resources, or another related field
• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC)
• Experience processing payroll in California strongly preferred
• Healthcare, multi-site, or high-growth organization experience
• Experience supporting payroll audits, wage-and-hour compliance reviews, or multi-site healthcare operations
• Advanced Excel skills, including pivot tables, lookups, and payroll data analysis
• Experience with payroll implementations or system transitions
• Experience with BambooHR or other similar HRIS/payroll systems

Responsibilities

• Process and support semi-monthly payroll activities for approximately 300 employees across multiple programs and departments
• Review payroll data for accuracy, completeness, and compliance prior to payroll submission
• Audit timecards, missed punches, premium pay, overtime, retro pay, and pay adjustments
• Ensure payroll changes are supported by proper documentation and approvals
• Coordinate payroll timelines and communicate deadlines to leaders and employees
• Assist with payroll corrections, voids, reversals, and off-cycle payments as needed
• Maintain accurate payroll records and audit trails
• Review timecard edits and correction requests for compliance with company policy and California wage-and-hour requirements
• Monitor patterns involving missed meals, overtime, rounding concerns, undocumented edits, and schedule reconstruction
• Partner with leaders to resolve payroll discrepancies before payroll processing deadlines
• Support internal payroll audits and compliance reviews
• Help maintain defensible payroll documentation and reporting practices during audits, investigations, or legal reviews
• Track and escalate recurring payroll or timekeeping issues to leadership
• Prepare recurring payroll, overtime, and timekeeping reports for leadership review
• Assist with payroll-related data analysis and trend tracking
• Maintain payroll files, records, and system documentation
• Support reconciliation activities between payroll, HRIS, and benefit systems
• Assist with implementation and stabilization of future payroll and timekeeping platforms
• Identify opportunities to improve payroll workflows, controls, and reporting accuracy
• Help develop and maintain payroll procedures, job aids, and manager guidance materials
• Participate in Finance/People Operations and cross-functional process improvement initiatives
• Contribute to other People Operations initiatives as needed to support organizational goals

Benefits

• 12 holidays
• up to 15 days of accrued PTO to rest and recharge
• additional time for sick, jury duty, bereavement, reproductive loss, and therapy
• Medical, Dental, & Vision Benefits: we cover up to 100% of your premium and 50% of your dependents depending on the plan
• unlimited therapy sessions funded 100% by Titanium Healthcare
• Flexible Spending, Health Savings & Dependent Care Accounts
• Life/AD&D insurance funded 100% by Titanium Healthcare
• Supplemental Short-Term Disability
• Employee Assistance Programs
• Pet Insurance
• 401(k) plan

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED