Payroll and Benefits Specialist

InProduction•Phoenix, AZ

2d•$70,000 - $80,000

About The Position

The Payroll and Benefits Specialist administers payroll and benefits processing for more than 500 employees, ensuring hours are accurate and employees are paid on time. The role supports payroll operations in a multi-state environment and handles payroll tax reporting, benefits records, and maintenance of payroll and timekeeping systems. The specialist also provides employee support, maintains confidentiality of sensitive information, and ensures payroll and benefits activities comply with applicable legal requirements.

Requirements

High school diploma required; a bachelor's degree is preferred. Seven or more years of relevant experience may substitute for a degree.
Three to five years of experience administering payroll, HRIS, and benefits processes.
Knowledge of basic human resources, multi-state payroll practices, benefits administration, and compliance, or related experience.
Excellent communication, analytical, and organizational skills.
Attention to detail and ability to meet deadlines.
Professional manner and excellent customer service skills.
Experience with Microsoft Office applications.
Strong analytical, critical-thinking, and judgment skills.
Ability to raise issues to the appropriate level and hold oneself and others accountable for results.
Effective verbal and written communication skills.
Ability to occasionally lift office products and supplies weighing up to 20 pounds.

Nice To Haves

Bachelor's degree.
Experience with Paychex software or a similar payroll application.
Desire to help automate, streamline, and document processes.
Self-starter.

Responsibilities

Support the Senior Manager of Payroll and Benefits in processing bi-weekly and weekly payroll for more than 500 employees across multiple states.
Administer employee benefit programs, including benefit and 401(k) enrollments and terminations.
Maintain benefit participation records and remit premiums to providers promptly.
Administer online COBRA enrollments and changes.
Maintain complete employee personnel files, records, and documentation.
Collect, calculate, and enter payroll data into the payroll processing system and maintain payroll records in relevant systems.
Audit timesheets, timecard reports, and payroll registers for accuracy.
Process new hires, terminations, status changes, leaves of absence, tax changes, deductions, direct deposits, rate changes, adjustments, and special payments.
Update payroll records based on approved changes.
Provide employees with prompt, friendly, and efficient service regarding pay, deductions, and payroll processes.
Protect confidential payroll and sensitive information and ensure access is limited to authorized individuals.
Comply with federal, state, and local payroll and benefits requirements.
Prepare and distribute payroll, benefits, and personnel reports as directed.
Reconcile payroll items, including gross pay and deductions, to source documents before processing, and ensure correct general ledger coding.
Prepare accurate and timely quarterly and year-end payroll reporting, including W-2s and tax returns.
Perform other duties as assigned.