Payroll and Benefits

Johnstown Monroe School District•Johnstown, OH

13h

About The Position

The Johnstown-Monroe School District is seeking a Payroll and Benefits Clerk to perform payroll and benefits functions in the Treasurer’s Office. The role maintains confidential employee payroll records; processes payroll, time sheets, payroll-related enrollment and changes, and leave documentation; calculates employee pay; prepares checks and reports; and distributes salary and fringe-benefit costs to appropriate funds and budget accounts. The clerk prepares and files payroll-related reports with federal, state, and local tax departments, retirement systems, annuity companies, and other entities. The position also supports employee negotiations and cost studies, verifies approved salaries and employment information, helps maintain payroll policies and internal controls, and assists with training district personnel on payroll procedures and system enhancements. Additional duties include payroll audits and year-end adjustments and reporting, responding to employee inquiries, maintaining confidentiality and professional conduct, and completing other duties assigned by the Treasurer or designee.

Responsibilities

Maintain confidential payroll files for all district employees.
Process payroll deviation reports, time sheets, employee enrollment forms, payroll withholdings, fringe benefits, and related computer-system changes in a timely manner.
Collect and maintain leave forms, official records, and supporting documentation for employee absences and accruals, and coordinate timely processing of absences.
Compute classified and certified employee pay and prepare checks and related reports.
Gather and retrieve data and prepare reports for employee negotiations, cost studies, and other needs as assigned by the Treasurer or designee.
Verify employee salaries and wages approved by the Board of Education.
Process employment-verification forms requested by or on behalf of employees.
Prepare and file payroll-related reports with the Internal Revenue Service, state and city tax departments, retirement systems, annuity companies, and other relevant entities.
Work with administration and staff to develop or update payroll and benefits policies, procedures, internal controls, and forms.
Assist with training district personnel on payroll policies, procedures, and computerized payroll enhancements.
Prepare payroll distributions and transfer checks from other appropriate bank accounts to the payroll clearing account.
Distribute salary and fringe-benefit costs to appropriate funds and budgetary accounts.
Prepare ODJFS reports and the STRS magnetic tape advance at year-end.
Conduct periodic payroll-system audits to verify calculation accuracy, placement on appropriate salary steps, and severance payoffs.
Provide information regarding unemployment verification forms, separation-of-employment requests, and SERS contributions for contracted-service vendors.
Calculate term-life insurance, tuition-fee-waiver, and other adjustments, and ensure timely completion of W-2 forms and related reports or documentation for mailing before January 30.
Respond to district employees’ inquiries about payroll-related matters.
Establish and maintain cooperative professional relationships; demonstrate professional behavior, emotional stability, and sound judgment; and protect confidential information.
Remain free of alcohol and nonprescription controlled substances, and of abuse of prescribed controlled substances, in the workplace throughout district employment.
Perform other duties assigned by the Treasurer or designee.