Payroll and Benefits Specialist

InProduction•Ashland, VA

2d•$70,000 - $80,000

About The Position

The Payroll and Benefits Specialist administers payroll and benefits processing for more than 500 employees. The role ensures employee hours are accurate and employees are paid on time, and includes payroll tax reporting, benefits records administration, and maintenance of payroll and timekeeping systems. The position supports the Senior Manager of Payroll & Benefits and handles payroll in a multi-state environment. The specialist administers employee benefit programs, maintains personnel and payroll records, assists employees with payroll questions, and ensures payroll and benefits activities comply with federal, state, and local requirements. The role also prepares reports, reconciles payroll items, and supports accurate quarter- and year-end reporting. InProduction provides temporary seating, staging, structures, and scenic production for live events across areas including golf, motorsports, music festivals, sports and entertainment, and corporate events.

Requirements

High school diploma required; a bachelor's degree is preferred. In lieu of a degree, 7 or more years of relevant experience will be considered.
Three to five years of experience administering payroll, HRIS, and benefits processes.
Work experience that includes knowledge of basic human resources, multi-state payroll practices, benefits administration, and compliance, or related experience.
Excellent communication, analytical, and organizational skills.
Attention to detail and ability to meet deadlines.
Professional manner and excellent customer service skills.
Experience with Microsoft Office applications.
Strong analytical, critical-thinking, and judgment skills.
Ability to raise issues to the appropriate level.
Accountability for results, both individually and in relation to others.
Self-starter with effective verbal and written communication skills.
Ability to occasionally lift office products and supplies weighing up to 20 pounds.

Nice To Haves

Bachelor's degree.
Experience with Paychex software or a similar payroll application.
Desire to help automate, streamline, and document processes.

Responsibilities

Support the Senior Manager of Payroll & Benefits in processing bi-weekly and weekly payroll for more than 500 employees in a multi-state environment.
Administer employee benefit programs, including benefit and 401(k) enrollments and terminations.
Maintain benefit participation records and remit premiums to benefit providers promptly.
Administer online COBRA enrollments and changes.
Maintain complete employee personnel files, records, and documentation.
Collect, calculate, enter, and maintain payroll data in relevant systems.
Audit timesheets, timecard reports, and payroll registers for accuracy.
Process new hires, terminations, status changes, leaves of absence, tax changes, deductions, direct deposits, rate changes, adjustments, and special payments.
Update payroll records based on approved changes.
Provide timely and professional customer service to employees with questions about pay, deductions, or payroll processes.
Protect confidential payroll and sensitive information and limit access to authorized individuals.
Comply with federal, state, and local payroll and benefits requirements.
Prepare and distribute payroll, benefits, and personnel reports as directed.
Reconcile payroll-related items, including gross pay and deductions, against source documents before processing.
Ensure payroll items have correct general ledger coding for accurate entry into the general ledger.
Process accurate and timely quarter- and year-end payroll reporting, such as W-2s and tax returns.
Perform other duties as assigned.