Payroll And AP Staff Accountant

Aston Carter•Seattle, WA

5d•$34 - $36•Hybrid

About The Position

Our client in Seattle, WA is currently hiring for a Staff Accountant. This position is a hybrid opportunity located in the South Lake Union area. The role will begin with several weeks of onsite training before transitioning to a hybrid schedule with onsite work Tuesday through Thursday. The ideal candidate will have experience with payroll processing, accounts payable, MIP accounting software, and nonprofit accounting environments.

Requirements

4-6 years of experience as a Staff Accountant or related accounting professional.
Experience working within a nonprofit organization highly preferred.
Proficiency with MIP (Abila MIP) accounting software.
Experience with accounts payable processing and vendor management.
Experience processing payroll and supporting payroll administration.
Strong general ledger, reconciliation, and journal entry experience.
Experience supporting month-end close activities and financial reporting.
Knowledge of payroll regulations, tax compliance, and payroll accounting practices.
Experience preparing and reconciling payroll-related entries and reports.
Familiarity with W-9, W-8, 1099, and 1042-S reporting requirements.
Proficiency with Microsoft Excel, Word, and Access.
Strong attention to detail and ability to manage multiple priorities.
Excellent communication and organizational skills.

Responsibilities

Process semi-monthly payroll and maintain payroll records, compliance, and reporting.
Serve as the payroll system administrator and primary liaison with external payroll providers.
Allocate payroll and benefits across multiple funding sources and prepare related journal entries.
Reconcile payroll activity within the MIP accounting system.
Ensure compliance with payroll regulations, tax requirements, and organizational policies.
Generate payroll-related reports for Accounting and Human Resources teams.
Process vendor invoices, employee reimbursements, and accounts payable transactions.
Maintain accounts payable records, vendor files, and supporting documentation.
Conduct check runs and submit positive pay reports to banking institutions.
Reconcile accounts payable aging reports and general ledger balances.
Process credit card transactions and employee travel reimbursements.
Support month-end, quarter-end, and year-end accounting activities.
Prepare financial reports and assist with audit preparation and support.
Maintain compliance with nonprofit accounting standards and regulatory requirements.
Manage vendor documentation including W-9, W-8, 1099, and 1042-S reporting requirements.
Make bank deposits and maintain accurate cash receipt records.
Support additional accounting projects and reporting initiatives as needed.