Payroll Analyst - Shared Services

Watsco, Inc.•Miami, FL

4d•Onsite

About The Position

Watsco Inc. is seeking a Payroll Analyst to join their Corporate Shared Services Payroll team. This role is crucial for processing payroll and building a shared payroll service across their companies. The analyst will oversee and audit daily payroll operations, identify and research discrepancies, and ensure timely resolution. The position requires extensive knowledge of compensation and taxation laws across multiple states. This is a high-volume, fast-paced role with tight deadlines, reporting to the Manager of Payroll Shared Services.

Requirements

2+ years of payroll processing, preferably high volume, with large selection of US states
Bachelor’s/University degree in Finance, Accounting, Human Resources, or Business Administration or equivalent combination of education and experience
Fully capable of performing all Payroll tasks
Strong sense of logic and an aptitude for mathematics
Strong knowledge of payroll processing, tax principles, wage & hours legislation
Experience with large third-party payroll providers like ADP, Ceridian, UKG, Tricor

Responsibilities

Ensure compliant, accurate and timely processing of payroll using ADP Vantage
Work with business units to maintain and update payroll records, including employee data, timekeeping, and tax information.
Follow and implement payroll best practices across business units.
Resolve payroll discrepancies and respond to business unit payroll inquiries.
Audit and reconcile quarterly and annual filings and respond to agency notices.
Support benefits administration as it relates to payroll.
Prepare and maintain HR and payroll reports, ensuring accuracy and confidentiality.
Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices.
Work collaboratively with the HCM team and HR teams at business units.
Work closely with field payroll specialists and offer training as needed.
Audit work performed by field payroll specialists.
Audit and transmit live payroll including net pay, garnishments and tax files to the payroll vendor, ADP.
Reconcile and remit third party payments including voluntary deductions, 401(k), and others as required.
Process supplemental and stock related off-cycle payrolls.
Calculate and process transactions that impact the Gross to Net payroll including regular pay (salary), incentive payments, one-time payments, termination pay (voluntary & involuntary), vacation on termination, leave payments, overpayments & recovery, voluntary deductions, garnishments, employee tax set-up.
Prepare and upload batch files into the payroll system according to system specifications.
Assist in producing and amending the year-end tax reporting (W2, W2c, etc.) for all payroll groups.
Assist with other quarterly, monthly, and yearend report balancing, reconciliation, and remittances including but not limited to: Quarterly SIT and SUI tax filings, etc.
Calculate and process transactions that impact gross to net payroll including salary, overtime, incentive payments, termination and severance pay, deductions, etc.
Create on-demand checks and EFTs for off-cycle payments or payroll corrections.
Verify payroll data for reasonableness and compliance, able to identify anomalies and outliers.
Ensure payroll documentation and procedures are followed and maintained, periodically review and update SOP (Standard Operating Procedures).
Address and resolve tax notices.
Research, plan, test & implement legislative changes related to payroll, and make the necessary system and/or processes updates, liaise with Payroll vendor as needed.
Test system scenarios and assist with implementing new configurations.
Provide recommendations and implement process improvements and optimization projects.
Other responsibilities as assigned.