Payroll Analyst - Accounting

Notion•San Francisco, CA

1d•$120,000 - $140,000•Hybrid

About The Position

As a Payroll Analyst on our Accounting team, you’ll manage accurate, on-time U.S. payrolls and provide operational coverage for the payroll team. In this role, you’ll help keep a fast-growing workforce compliant and dependable while improving the systems and workflows that make payroll seamless for employees. You’ll partner closely with the Accounting, People Ops, and Benefits teams to refine existing processes and systems in a fast-changing environment. Expect hands-on processing, ongoing improvements, and accountability for precision and employee trust. This role can be based in either San Francisco or New York City. We work from our offices on Mondays, Tuesdays and Thursdays (our Anchor Days) because we do our best thinking and building together in person. We’re looking for someone who’s excited to work alongside the team during those days.

Requirements

4+ years of U.S. payroll processing experience for small to midsize organizations
Strong knowledge of U.S. payroll compliance and understanding of Federal/State payroll tax and labor laws
Strong in house payroll system experience, including the ability to quickly learn new systems
Ability to handle multiple projects and competing priorities in a high growth environment
Highly Proficient in Excel (vlookups, pivot tables, and formulas) with the curiosity to use AI tools thoughtfully in payroll workflows

Nice To Haves

Experience with Workday payroll system, ADP smart compliance, or vendor implementation
Experience with NetSuite as well as creating and reconciling payroll journal entries
Experience with all Workday modules (HCM, Time Tracking, Absence, Benefits, etc.)

Responsibilities

Manage and reconcile all bi-weekly, quarterly (commissions), and off cycle payrolls using Workday for employees in the United States
Own and administer the Workday Time Tracking module for all non-exempt hourly employees to ensure timecards are accurately submitted and approved on time
Process all leave of absence amounts, fringe benefits (e.g. Carrot and BenePass), equity transactions, and 401K/Roth contributions using Fidelity
Liaise with the ADP support team to ensure the accuracy and timely processing of garnishments, taxes, and net pay
Collaborate closely with the People team, Finance team, and external payroll partners to identify and improve payroll workflows
Provide excellent employee experience as the first point of contact for all U.S. payroll inquiries
Ability to generate and analyze payroll reports using Workday
Reconcile and prepare month end U.S. payroll journal entries
Assist with balance sheet reconciliations
Serve as additional support to the Senior Payroll Analyst
Complete ad-hoc tasks and other duties as assigned