Payroll Analyst

Aston Carter • Austin, TX

3d • $26 - $41 • Hybrid

About The Position

The Payroll Analyst assists with maintaining payroll procedures, audits, reporting, and ongoing process improvements. The role supports U.S. and Canadian payroll populations, prepares and validates payroll data for third-party vendors, reconciles payroll inputs, and helps ensure accurate and compliant pay results. The analyst also supports payroll tax reconciliations and filings, employee inquiries, system and process projects, and documentation.

Requirements

• At least 2 years of experience.
• Experience supporting an environment with 500+ headcount and multiple pay frequencies, including biweekly and semimonthly payrolls, with standard and one-time payments such as bonuses, commissions, and stock vesting.
• Knowledge of ADP GlobalView, eTime timekeeping, and Workday.
• Knowledge of U.S. and Canadian payroll regulations and statutory requirements.
• Diploma or bachelor's degree in Accounting, Human Resources, or a relevant field, or equivalent experience of 5 or more years processing U.S./Canada payroll as an analyst or processor for a large multi-state employer.
• Experience handling different payroll and timekeeping systems.
• Strong verbal and written communication, customer service, interpersonal, and organizational skills.
• Advanced Excel skills and proficiency with other Microsoft Office applications.
• Working knowledge of wage and hour compliance, garnishment processing, and payroll tax fundamentals.
• Ability to manage sensitive employee data with integrity and confidentiality.
• Ability to maintain good working relationships with payroll vendors and stakeholders.

Nice To Haves

• CPA or APA qualification.
• Forecasting, financial reporting, and financial analysis skills.

Responsibilities

• Prepare, validate, and submit payroll data to third-party vendors, including ADP GlobalView and eTime, for U.S. and Canadian populations.
• Reconcile payroll input files from timekeeping, benefits, stock, relocation, rewards, retirement, and deferred compensation sources.
• Perform pre- and post-payroll audits to identify discrepancies and ensure the integrity of pay results.
• Ensure compliance with federal, state/provincial, and local payroll tax laws, wage and hour laws, and overtime regulations.
• Assist with calculating and processing off-cycle payments, pay corrections, garnishments, and adjustments.
• Support quarterly and year-end tax reconciliations and filings, and distribution of W-2s/T4s.
• Collaborate with HR, Benefits, and internal partners to resolve employee pay-related inquiries professionally and discreetly.
• Participate in system upgrades, UAT testing, payroll projects, and process documentation.
• Maintain and update payroll procedures, workflows, and knowledge base materials.
• Identify trends and recurring issues to support root cause analysis and continuous improvement.
• Maintain good working relationships with payroll vendors and stakeholders.
• Support knowledge-transfer activities, including transition planning and creation of process documentation, desktop procedures, and payroll checklists.

Benefits

• Medical insurance (eligibility requirements apply).
• Dental insurance (eligibility requirements apply).
• Vision insurance (eligibility requirements apply).
• Critical illness, accident, and hospital coverage (eligibility requirements apply).
• 401(k) retirement plan with pre-tax and Roth post-tax contributions available (eligibility requirements apply).
• Voluntary life and AD&D insurance for employees and dependents (eligibility requirements apply).
• Short- and long-term disability coverage (eligibility requirements apply).
• Health Spending Account (HSA) (eligibility requirements apply).
• Transportation benefits (eligibility requirements apply).
• Employee Assistance Program (eligibility requirements apply).
• Time off/leave, including PTO, vacation, or sick leave (eligibility requirements apply).

What This Job Offers

• Career Level: Mid Level